Photo Database Volunteer

Official Title:Photo Database Volunteer

WCS Canada Internal Title:Photo Database Volunteer
PositionLevel:4

Position Type:Term Part-time

Office/Program:Finance and Operations

Position Location:Remote in Canada

Date Written/Revised:March27 2026

Reports To:
Eric Schwab Digital Asset Manager

Supervises (Direct supervision only):N/A

Term: April 272026 to September 7 2026

Vacancy:CurrentlyOpen

Salary:N/A

Start date:April 27 2026

Position Contact:Eric Schwab Digital Asset Manager

Benefits:N/A

Application Closing Date:April 13th2026at 6PM ET.

Position Summary

The Photo Database Volunteer supports Wildlife Conservation Society Canada by helping to organize enrich andmaintainits growing collection of digital media assets. Working closely with the Digital Asset Manager the volunteer adds and refines metadata for photos and videos applies standardized keywords and ensures assets meet organizational quality and accessibility standards.

This role contributes to strengthening WCS Canadas digital media infrastructure enabling staff across communications science fundraising and partnerships to efficientlylocateand use visual materials. This opportunity is well suited to detail-oriented individuals interested in conservation digital asset management or metadata work. The position offers flexible remote hands-on experience with professional digital asset workflows while contributing directly to conservation outcomes.

Position Objectives:

• Enhance Metadata Quality and Consistency
  Improve the accuracy completeness and consistency of digital media metadata by adding essential information such as titles dates creators and locations while ensuring alignment with WCS Canada metadata standards and style guidelines.

• Strengthen Searchability of Digital Assets
  Apply standardized keywords and controlled vocabulary terms to photos and videos to improve search functionality support efficient asset retrieval and increase thelong termvalue of the media library.

• Improve AI-Assisted Tagging Outputs
  Review refine and correct AI generated image descriptions and keyword suggestions to ensure accuracy accessibility and relevance for internal communications scientific reporting and public outreach.

• Supply Digital Asset Integrity and Organization
  Identify and flag duplicate files low quality items or assets with incomplete metadata for review contributing to a more reliable and usable digital asset collection.

• Build and Apply Digital Asset Management Skills
  Develop practical experience with metadata standards including Dublin Core controlled vocabularies and DAM workflows while supporting continuous improvement of WCS Canadas digital media systems.

Principal Responsibilities:

• Add andmaintaincore metadata for photos and videos including titles dates creators and locations ensuring accuracy and completeness.

• Review correct and enhance AI generated descriptions captions and keywords to meet WCS Canadas communication and scientific requirements.

• Apply approved keyword lists and controlled vocabulary terms to improve consistency and searchability across the digital media library.

• Identifyassets requiring follow up including duplicate files low quality images or incomplete metadata and flag them for review.

• Contribute to thelong-termorganization accessibility and preservation of WCS Canadas visual media assets.

RequiredQualificationsSkillsandExperience

• Strong attention to detail and an interest in organizing information.

• Comfort learning new software tools and curiosity about AIassistedworkflows.

• Interestin wildlife conservation or environmental science.

• Ability to work independently and meet commitments.

• Basic computer skills. No advanced technical background is.

• Strong problem-solving skills and a resourceful mindset.

Preferred QualificationsSkillsand Experience

• Experience with metadata libraries archives or digital asset management systems.

Technical Requirements

• Reliable internet connection.

• A computer capable of running a current web browser such as Chrome or Firefox to access browser-based DAM platforms.

How to apply

Pleasesubmityourresumewith a cover letter explaining your interest in this position and relevant skills and experience.

For questionsregardingthe position please contactEric Schwabat

For questionsregardingthe application process please contact Okechukwu Ezibe at

Application closing date:April 13th2026at 6PM ET.

WCS Canada does not use AI to screen assess or select applicants.

Accessibility andInclusivity

WCS Canada is committed to creating an inclusive and accessible work environment. Weare dedicated to providingaccommodationsthroughout the hiring processin accordance withapplicable accessibility and human rights legislation.

If yourequireaccommodationsat any stage of the recruitment or selection process please contactusvia email ator by phone at .We will work with you to meet your needs ina timelyand respectful manner.

We recognize that strong candidates may hesitate to apply if they do not meet every listed qualification. If you are enthusiastic about this opportunity and believe you have relevant experience and skills we encourage you to apply.

Office Safety Plan Compliance

WCS Canada is committed to providing andmaintaininga safe environment for our employees contractors and partners. As part of this unwavering commitment to safety it is a condition of employment that Office-based WCS Canada employees be compliant with the respective Office Safety Plan which includes being fully vaccinated against COVID-19 with a COVID-19 vaccine series approved by Health Canada or the World Health Organization. This condition is subject to the requirements of applicable human rights legislation.

About WCS Canada

WCS Canada () wasestablishedas a Canadian conservation organization in July 2004. We are committed to championing accessibility diversity and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs andthenseekto resolve key conservation problems by working with a broad array of actors. WCS Canada hasa track recordof our science being recognized as relevantcredibleand legitimate by researchersNGOsand agencies. WCS Canada is independently registered and managed whileretaininga strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.

Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and workwithand we strive to provide an inclusive andequitableworkplace in which we recognize the unique characteristicsskillsand experiences of all employees. We are committed to engaging our employees in our diversityequityandinclusionwork and together we aimto createaworkplacewhere all staff feel they belong and can grow.

WCS Canadas programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic Treaties modern land claim agreements and negotiations around unceded lands. We recognize and support Indigenous Peoples in Indigenous-led conservation initiatives as well as the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed including the Convention on Biological Diversity the United Nations Framework Convention on Climate Change the Convention on the Trade in Endangered Species the United Nations Declaration on the Rights of Indigenous Peoples and the recommendations of the Truth and Reconciliation Commission. Our commitment to collaboration with Indigenous Peoples ranges from provision of scientific advice to co-creation of research and conservation priorities. We respect Indigenous knowledge systems and include Indigenous ways of knowing in research and conservation programs. We engage in land use planning and impact assessment processes that affect Indigenous Peoples seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. Weseekto motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities particularly by supporting Indigenous and Community Conserved Areas.

WCS Canada is committed to contributing to the field of conservation science and the professional development of its employees. Employees are encouraged toparticipatein professional societies and present their research atconferencesand meetings as well asparticipatein relevant workshops and training opportunities. Employees are likewise encouraged to mentor graduate studentsparticipatein relevant graduate student committees and pursue adjunct status withuniversitiesasappropriate.

Required Experience:

Junior IC