Executive Secretary

Haycarb PLC a member of the Hayleys Group is a global leader in coconut shell-based activated carbon manufacturing. We operate in key international markets with manufacturing facilities in Sri Lanka Thailand and Indonesia and marketing offices in the USA Australia and Sri Lanka our manufacturing facilities are in the Northwestern and Western Provinces.

We are seeking a highly organized and experienced professional to serve as the Executive Secretary to the Deputy Managing Director at the Haycarb PLC. This role requires a high level of discretion professionalism and the ability to manage multiple priorities in a fast-paced corporate environment.

Position: Executive Secretary (Assistant Manager Category)

Location: Haycarb Head Office Colombo 10

Job Responsibilities:

• Provide proactive and efficient administrative support to the Deputy Managing Director in managing daily operations and priorities

• Manage and coordinate the DMDs calendar meetings and appointments with internal and external stakeholders

• Handle end-to-end travel arrangements including itineraries bookings and logistics

• Coordinate overseas travel arrangements for the DMD and company executives including visa processing air ticketing accommodation and travel documentation

• Liaise with travel agents embassies and internal stakeholders to ensure smooth and timely execution of all travel-related activities

• Prepare and review correspondence reports presentations and other documents ensuring accuracy and professionalism

• Act as a key point of coordination to ensure timely communication and follow-ups on tasks and requests

• Prepare coordinate and ensure the timely circulation of Board papers and related documentation

• Maintain strict confidentiality when handling sensitive corporate financial and personal information

• Support HR-related confidential communications including onboarding offboarding promotions and official letters at Group level.

• Perform any other duties assigned in line with the DMDs requirements

Candidate Profile:

• A recognized qualification in Secretarial Management or a related field

• Minimum 10 years of experience as an Executive Secretary or Personal Assistant in a reputed organization

• Strong proficiency in Microsoft Office (Word Excel PowerPoint)

• Proficiency in AI-related tools/platforms and an active social media presence will be considered an added advantage

• Excellent organizational multitasking and time management skills

• High level of integrity with proven ability to handle confidential information

• Strong interpersonal and communication skills

• Fluency in English and Sinhala is essential.

If youre ready to take on this challenging and rewarding role click Apply Now.

The compensation and benefits for this position are competitive and aligned with performance-based rewards.

Hayleys is an Equal Opportunity Employer.