Finance Operations Lead

Accounts Payable & Vendor Management

• Own end-to-end accounts payable process: vendor master data maintenance invoice processing approvals payment runs and reconciliation.
• Ensure accurate coding of all AP transactions including proper allocation to projects cost centres and GL accounts in alignment with project cost controller
• Coordinate with external accountants on monthly AP close and cut-off procedures.
• Implement and monitor AP controls including three-way matching and expense policy enforcement.

Accounts Receivable & Customer Billing

• Own accounts receivable process: customer invoicing collections cash application and aging review.
• Coordinate with Sales and Operations to ensure billing accuracy for subscriptions hardware sales and project milestones.
• Drive collections process escalate overdue accounts and maintain low DSO targets.

Treasury Operations & Cash Management

• Process payment batches monitor cash positions and coordinate FX transactions in collaboration with the Senior Director.
• Maintain oversight of all bank accounts and ensure accurate timely bank reconciliations.
• Support treasury strategy execution (cash forecasting inputs working capital optimization) and liaise with banks on operational matters.

Finance Systems & Process Ownership

• Own finance operations systems layer: Payhawk Saldeo and AP/AR workflows within the broader ERP environment.
• Document standard operating procedures for all transactional finance processes; build training materials and onboarding protocols.
• Identify and implement process improvements to increase efficiency reduce manual touchpoints and improve control quality.

Business Partnership & Reporting

• Act as primary day-to-day finance operations contact for internal stakeholders (engineering operations sales) on invoicing payment and expense queries.
• Prepare monthly operational finance metrics: AP/AR aging payment cycle times treasury KPIs and transactional volume trends.
• Collaborate with the Senior Director on cash flow forecasting inputs and working capital planning.

• 58 years of progressive finance operations experience ideally within hardware manufacturing robotics or venture-backed SaaS/RaaS companies.
• Proven ownership of AP AR and treasury operations in a multi-entity or international business environment.
• Strong experience with modern treasury and spend management tools (Payhawk Revolut Atlar or similar platforms).
• Solid understanding of accounting fundamentals: accruals cut-offs reconciliations GL coding and month-end close processes.
• Demonstrated ability to work effectively with external accountants and service providers; comfortable coordinating pre-close cycles and resolving technical queries.
• Experience implementing or managing invoicing systems billing automation or finance workflow tools.
• Hands-on Excel skills (pivot tables VLOOKUP/XLOOKUP data analysis); experience with ERP systems (NetSuite SAP Dynamics or similar) is a plus.
• Direct people management experience or demonstrated capability to mentor and develop junior team members.
• Fluent in English and Polish; both are required for this role.
• Comfortable working in a fast-paced evolving startup environment with limited formal infrastructure.
• Prior experience in a high-growth startup or scale-up environment (Series AC) is highly desirable.
• Familiarity with milestone based or subscription revenue models and associated billing complexity is a strong advantage.