School Clerical Specialist II (12 Month)

Full-Time and Permanent; 7.5 Hours/Day; 252 Days/Year; 12Months/Year; Grade: GG

CURRENT OPENINGS: Maury High and Norview High

The School Clerical Specialistprovides clerical and administrative support to ensure the efficient daily operations of the schools main office. This role serves as a key point of contact for students families and staff supporting student services attendance records management and general office functions. The position requires strong organizational skills attention to detail and the ability to manage multiple tasks in a fast-paced school environment.

Minimum Qualifications

• High school diploma or equivalent
• Minimum of one (1) year of clerical or administrative experience preferably in a school or similar office setting
• Additional education (college coursework) and customer service experience preferred or an equivalent combination of education and experience

Key Responsibilities

Front Office & Administrative Support

• Provide daily clerical and administrative support to the schools main office.
• Serve as a receptionist greeting visitors and directing inquiries to appropriate staff.
• Support administrators counselors and teachers with clerical tasks and office operations.
• Schedule appointments meetings and conferences for students parents and staff.

Student Records & Data Management

• Register new students process withdrawals and maintain student records and files.
• Process transcripts graduation data and scholarship information.
• Maintain accurate and confidential student records in accordance with established procedures.

Attendance & Student Services

• Perform attendance tracking and student accounting functions.
• Assist with scheduling student meetings with teachers and school counselors.
• Support communication with families regarding attendance and student services.

Financial & Payroll Support

• Receive and account for student activity funds in accordance with established procedures.
• Assist with payroll-related processes and documentation as assigned.

Clerical & Office Operations

• Prepare and process documents including forms letters reports newsletters vouchers and other materials.
• Maintain filing systems and ensure accurate recordkeeping.
• Monitor and maintain office supply inventory.
• Assist with substitute notification and coordination as needed.

Professional Responsibilities

• Perform duties under the general supervision of the School Office Manager.
• Maintain confidentiality of student and staff information.
• Provide courteous and professional customer service to all stakeholders.
• Perform additional duties as assigned to support school operations.

Knowledge Skills and Abilities

• Knowledge of general office procedures and clerical practices
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Strong organizational and recordkeeping skills
• Effective communication and customer service skills
• Ability to work collaboratively with staff students and families
• Basic proficiency in computer applications and office equipment
• Ability to maintain confidentiality and professionalism

Working Conditions and Physical Requirements

• Work is performed in a school office environment.
• Duties may require sitting standing walking bending and lifting light materials.
• Work involves exposure to normal day-to-day conditions and routine risks associated with a school environment.

Supervision & Reporting

The School Office Clerk reports to the School Office Manager and performs duties in accordance with school and division policies and procedures.

Required Experience:

IC