Buyer Administrator

• Application Deadline: April 30 2026
• Irvine
• On-site
• Hourly salary: $24

Job Description

DESCRIPTION:

Key Responsibilities:
Procurement & System Administration
Maintain and update purchasing-related master and transactional data in the ERP or administrative system including lead times promise dates and related supply parameters.
Coordinate with suppliers & buyers to ensure system information reflects current supplier commitments and supports on-time delivery performance.
Track and follow up on missing or incomplete supplier information required to keep orders and schedules current.

Indirect Purchasing Support:
Support indirect purchasing activities including:
Sending RFQs to suppliers.
Collecting organizing and reviewing quotes for completeness including pricing lead time terms validity freight and applicable surcharges.
Supporting potential negotiations by preparing comparisons documenting supplier responses and highlighting exceptions.
Creating and placing indirect purchase orders in the ERP or procurement system per approved sourcing decisions.
Ensure purchase orders are accurate and include required details:
Part or service descriptions quantities delivery dates ship-to terms and required attachments.

Supplier Compliance Recordkeeping:
Proactively request track and file updated supplier documentation such as:
Supplier Business Questionnaires
Reps and Cert packages (as applicable)
Certifications and compliance packages (e.g. quality regulatory or other required documents)
Follow up with suppliers to ensure documentation remains current and complete.

Supplier Communication & Follow-Up:
Serve as a point of contact for routine supplier communication related to quotes promise dates and documentation requests.
Request suppliers to populate or confirm key order information.
Follow up on overdue quote responses missing confirmations and outstanding compliance packages.
Document communications and maintain organized records to support buyer decision-making and compliance.

Preferred Qualifications:
Experience with ERP or procurement systems (e.g. SAP Oracle JD Edwards or similar).
Familiarity with indirect purchasing (MRO services office or plant supplies contracts) and basic purchasing terms.
Experience supporting compliance documentation processes (supplier questionnaires certifications quality or regulatory documentation).

Education Required
High School or equivalent