Administrative Assistant

Provide high-level executive administrative and operational support to the VP of Tax (C/TXR-NA) five Directors and a department of 20 associates. This position serves as the primary Tax Office Coordinator ensuring departmental efficiency and handling highly confidential information with professional discretion.

Key Responsibilities

• Executive Support: Proactively manage complex calendars and inbox priorities for the VP and Directors ensuring all deadlines and urgent communications are addressed.
• Meeting & Event Management: Lead the planning and execution of weekly monthly and quarterly leadership and departmental meetings across the US Mexico and Canada; develop agendas executive presentations and meeting minutes.
• Travel & Expenses: Coordinate travel logistics and manage expense reporting for senior leadership.
• Financial Administration: Act as the departmental Subject Matter Expert (SME) for financial processes managing an annual invoice volume of $2.0M purchase orders and departmental purchasing card reconciliation.
• Tax Document Logistics: Oversee the secure processing notarization and distribution of sensitive tax documents including high-volume certified mail (8k-10k pieces annually) faxes and digital check deposits via banking scanners.
• Facilities & Security Liaison: Serve as the primary point of contact for building management and the HSE department to manage badge access restricted areas and office supply inventory.
• Departmental Resources: Maintain essential departmental data including organizational charts emergency contact lists asset tracking for remote equipment and SharePoint site administration.
• Onboarding & Projects: Facilitate orientation training for new associates and lead administrative special projects as assigned.

Qualifications :

Basic Qualifications

• Minimum of 5 years of administrative experience supporting executive-level leadership (VP or Director level).
• Advanced proficiency in Microsoft Office Suite with specific expertise in complex Outlook calendar management PowerPoint presentation design and Excel for data tracking.
• Current Notary Public commission or the ability to obtain certification within 90 days of hire.
• Experience processing invoices managing purchase orders and handling corporate purchasing card (P-Card) reconciliation.
• Ability to manage high-volume physical mail (8k10k pieces annually) and coordinate sensitive document distribution via certified mail or digital fax.
• Professional verbal and written communication skills suitable for acting as a liaison between internal leadership external vendors and building management.

Preferred Qualifications

• Prior experience in a corporate Tax Legal or Finance environment.
• Familiarity with SCRUM meeting methodologies and experience using Greenhouse or Ashby for recruitment-related administrative support.
• Experience with SharePoint site administration and Survey Monkey for departmental data collection.
• Previous experience with banking scanners for check deposits and handling restricted-access security documentation.
• Multinational Coordination: Experience organizing meetings and logistics across multiple time zones or countries (specifically USA Mexico and Canada).

Additional Information :

By choice we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.

BOSCH is a proud supporter of STEM (Science Technology Engineering & Mathematics) Initiatives

FIRST Robotics (For Inspiration and Recognition of Science and Technology)

AWIM (A World In Motion)

All your information will be kept confidential according to EEO guidelines.

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization not available.

Remote Work :

No

Employment Type :

Full-time