Office Coordinator Program Support Specialist

What Youll Do

• Provide administrative and operational support to Program Directors Program Coordinators and Area Leadership
• Support adherence to organizational processes documentation standards and internal procedures
• Support scheduling coordination and general administrative needs tied to program operations
• Maintain organized physical and electronic files and ensure documentation is complete and up to date
• Track documentation data entry and required paperwork across multiple programs with accuracy and attention to detail
• Help maintain the overall flow of office and program operations ensuring tasks and communication are moving efficiently
• Manage procurement office supply ordering and vendor coordination
• Track expenses collect receipts and support basic reporting processes
• Monitor office equipment and coordinate maintenance or repairs as needed
• Support scheduling meeting coordination and administrative projects
• Act as an extra set of hands for operations stepping in where support is needed

What Success Looks Like in This Role

• You take ownership of your work without needing constant direction
• You proactively reach out to Program Directors and team members to offer support
• You keep documentation files and systems organized and up to date
• You process information quickly and accurately without sacrificing quality
• You handle unexpected requests or shifting priorities with a calm solutions-focused approach
• You follow tasks through from start to finish without dropping the ball

Qualifications :

 What Were Looking For

• High school diploma or GED required along with at least 2 years of administrative or operational support experience in a professional setting
• Experience in human services healthcare or a multi-site environment preferred
• Strong computer and technology skills including above average knowledge in Microsoft Office (Word Excel and database systems)
• Experience with data entry and administrative processes with a focus on accuracy and timeliness
• Ability to work independently with minimal supervision and take initiative in day-to-day responsibilities
• Strong problem-solving skills with the ability to identify problems find solutions and follow tasks through from start to finish
• Confidence flexibility and the ability to pivot when unexpected demands or priorities arise
• Highly organized with strong attention to detail
• Ability to manage multiple priorities across different teams and locations
• Clear and professional communication skills with the ability to work across all levels of the organization
• Ability to handle confidential information with professionalism and discretion
• Valid drivers license and reliable transportation
• Ability to travel between local program sites as needed to provide support

What Will Set You Apart

• Experience supporting multiple teams or locations
• Experience with procurement expense tracking or office operations
• Ability to adapt quickly pivot priorities and take action without being asked
• A proactive team-oriented mindset with a strong sense of ownership

Additional Information :

Dungarvin believes that diversity and inclusion make our organization stronger. Together were working to create a culture that supports our employees and the people we serve. We are an affirmative action and equal opportunity employer.  

All information will be kept confidential according to EEO guidelines.

Ready to start your journey Apply today! Your next meaningful career move starts here. Together we can create a better tomorrow for the people we serve and the communities we live in.

4/9

Remote Work :

No

Employment Type :

Full-time