Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent

Category : Leadership (Non-Certficated)

Contract : Leadership -26/27School Year -260 Days per year

Salary : Based on Experience / Education - BASE - $52720

Essential Functions:

• Serve as the Superintendent and Assistant Superintendents confidential secretary and personal assistant managing effective office operations to facilitate the timely achievement of district objectives.
• Collect and organize information; confirm data to prevent entry errors; prepare documents using database presentation spreadsheet and word processing software.
• Maintain an effective records management system for filing and retrieving information.
• Efficiently manage concurrent responsibilities; prioritize and complete assigned tasks within required timeframes; develop effective solutions for work-related problems.
• Prepare board agendas and meeting packets; update board policy and administrative procedure manuals.
• Prepare the district academic calendar and federal/state reports as directed.
• Maintain student discipline files (letters expulsions hearings etc.).
• Prepare purchase orders reorder consumable supplies as needed verify deliveries reconcile invoices for payment and maintain a transaction/account balance ledger.
• Assist with special projects and committee activities as directed; maintain a procedural manual for the position regarding tasks and related duties.
• Registers staff for conferences books hotels as directed.
• Manages mileage forms.

Minimum Qualifications:

• High school diploma or GED; advanced secretarial skills through training or work experience.
• Achievement of a satisfactory pre-employment test score is required. (Typing Google Sheets Math proficiency etc)
• Ability to implement principles of office administration (practices procedures etc.).
• Proficient in analyzing and presenting professional information in a clear and readable format.
• Consistently performs math calculations and measurements accurately.
• Demonstrates flexibility reliability self-discipline and a willingness to take on challenging tasks.
• Strong communication problem-solving and time management skills.
• Upholds high ethical standards and integrity; accepts responsibility for personal decisions and conduct.
• Capable of following complex instructions and independently recognizing and correcting errors.
• Maintains a record free of criminal violations that would prohibit public school employment.
• Proficient in essential office-related technology at the time of hire.

Job Description - Administrative Asst. to Superintendent

Required Experience:

IC