Payroll Specialist

Days per Year: 226

Min: $39776

Mid: $46791

JOB DESCRIPTION

JOB TITLE:Specialist-Payroll

REPORT TO: Payroll ManagerFinancial Services Division

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 7

PRIMARY PURPOSE:

Under Supervision the Specialist-Payroll ensures accurate and timely processing of payroll employee benefits deductions leave transactions and related payroll records in compliance with district policies state and federal regulations and records retention requirements. They assist in responding to payroll related questions from District personnel.

All employees of SISD are expected to act with integrity support organizational goals communicate in a clear and respectful manner championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School graduate or GED from an accredited institution and 2 years of experience in payroll finance or a related field; or
• 60 hours from an accredited college or university and 2 years of experience in payroll finance or related field.

Preferred:

• Three years payroll or accounting experience
• Public school district or governmental payroll experience

SPECIAL NOWLEDGE/SKILLS:

• Knowledge of payroll processing procedures wage and hour laws payroll tax regulations and TRS reporting requirements
• Knowledge of Board policies including DEC (Local) DED (Local) DEG CRF DECA DECB DBB and CRD
• Ability to calculate wages deductions retroactive pay overpayments and final pay accurately
• Knowledge of employee benefits deductions garnishments and leave administration

• Proficiency in payroll/financial systems (e.g. eFinance or similar ERP) and Microsoft Excel
• Strong organizational analytical and problem-solving skills
• Ability to maintain confidentiality and meet strict deadlines
• Effective written and verbal communication skills
• Skills to operate standard office equipment including use of computer applications
• Use English in both written and verbal forms
• Use correct spelling grammar and punctuation
• Ability to reconcile
• Ability to communicate effectively.

MAJOR RESPONSIBILITIES AND DUTIES:

• Calculate and process supplemental/extra duty pay retroactive pay overpayments docked pay and final payoffs.
• Ensure the recovery of funds due to payroll processing errors
• Process manual paychecks check requests pay cards and payroll obligation batches.
• Receive and review payroll batches and enter docks in the payroll system.
• Process leaves of absence transactions including leave days deductions and final pay calculations.
• Process employees returning from leave with appropriate pay adjustments.
• Maintain Leave of Absence and Repayment Agreement logs.
• Process resignations and retirements including final payments and benefit deductions.
• Maintain leave and resignation payroll records in accordance with the records retention schedule.
• Communicate with Human Resource Services Benefits and Leaves staff to ensure accurate accounting of benefits premiums and payouts.
• Prepare and mail premium due and delinquency notices.
• Research and process benefit refund checks.
• Receive and review payroll batches and enter docks in the payroll system.
• Activate inactivate and update employee benefit deductions in the payroll system.
• Enter and update Form W-4 and direct deposit changes.
• Process and remit employee garnishments (child support tax levies bankruptcy student loans union dues etc.) each pay period.
• Maintain payroll records and employee files in accordance with the records retention schedule.
• Prepare service records and distribute sick leave reports after each payroll.
• Ensure desk procedures/manuals are current and followed.
• Provide payroll-related assistance to employees and campus/department staff.
• Complete at least 12 hours of professional development annually.
• Other duties as assigned.

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be requir

Required Experience:

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