Administrative Assistant Corporate Services

Excellent time management is required to plan prioritize and organize diversified workload and recommend improvements in Corporate Services practices or procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter purchase orders in the system for various departments. Ensure that the PO process is properly managed bycoordinating with these Departments and accounting staff. Receive invoices after matching quoted amounts and making sure the goods and services have been completed.
• Set up new Vendor by submitting requests to procurement department.
• Maintain existing vendor and supplier relationships related to payment PO requirements and quote updates.
• Attend trainings on procedures related to accounting policies and ensuring that allpurchasesadhere to it.
• Perform a variety ofsupportfunctions including scheduling appointments andtravel travel system updates Expense Report and Pcard account management and providing meeting/training support.
• Maintain document filing for SharePoint sites: Research (IP).
• Assist with Telephone Operating and Guest/Vendor Greeting by answering and routing incoming calls greeting guests and maintaining accurate visitor log Providing badges and tracking badges to vendors/visitors by close of business and maintaining clean and friendly atmosphere in reception area.
• Catering assistance for meetings and events such as setting up for food and cleaning up with equipment breakdown.
• Provide support to customers and vendors when necessary to assist Corporate Services efforts.
• Assisting with venue set-up and ensuring proper equipment in place. Aiding in attendee management.
• Other duties as assigned
• On-site work required
• Organize inventory for office janitorial and coffee supplies. Keep all on and offsite storages clean and free from excess packages/totes.

EDUCATION SKILLS & QUALIFICATIONS

• Requires High School diploma or equivalent. Associates degree or higher preferred. Two years related experience and/or training; or equivalent combination of education and experience.
• Solid knowledge of general administrative skills and accounting skills.
• Proficient in MS Office applications including Word Excel PowerPoint SharePoint Teams and Outlook. Experience with SAP or other accounting software a plus.
• Able to create flyers presentations and placement cards quickly.
• Excellent verbal and written communication and customer service skills.
• Ability to interact professionally and courteously with clients customers office personnel and contractors.
• A professional appearance/presentation.
• Strong attention to detail while maintaining a high degree of accuracy.
• Ability to handle and prioritize multiple tasks and stay organized.
• Ability to work independently under pressure and meet constant deadlines.
• Ability to handle confidential information impeccably.
• Bi-lingual English/Spanish helpful but not required

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job the employee is regularly required to stand; walk; use hands to finger handle or feel; reach with hands and arms and stoop kneel crouch or crawl. The employee is frequently required to talk or hear. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision Distance vision Peripheral vision Depth perception and Ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job the employee is regularly exposed to outdoor weather conditions. The employee is frequently exposed to extreme heat (non-weather). The employee is occasionally exposed to wet or humid conditions (non-weather); fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate.

RiceTec Inc. is an equal opportunity employer and is committed to providing qualified applicants consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or any other applicable federal or state-protected classification.

Required Experience:

Junior IC