Bookkeeper

A high-net-worth family-owned company in the greater Seattle area seeks an experienced detail-oriented Bookkeeper/Fiduciary Accountant to manage the financial affairs and property records for multiple residential properties across multiple locations. This is a hands-on role requiring precision discretion and a proactive approach to managing household finances vendor relationships and reporting.

This position works closely with the head of household personal assistant CPA and investment advisors to ensure seamless coordination of all financial operations.

General Accounting & Reporting
Maintain complete financial records for multiple properties trusts and household accounts
Record and categorize transactions accurately using QuickBooks Desktop or Online
Reconcile bank credit card and investment accounts monthly
Prepare cash flow expense and property financial summaries for review with principal and CPA
Oversee accounts payable and receivable for household staff vendors and contractors

Property & Asset Management

Track expenses maintenance costs and capital improvements for all properties

Manage utility accounts property taxes and insurance renewals

Support budgeting for repairs renovations and operational costs across multiple residences

Work with estate manager on vendor agreements bids and payment schedules

Tax & Compliance
Maintain files for tax documents receipts and vendor W-9s
Collaborate with accounting firm during quarterly and annual filings
Support trust or entity-level bookkeeping as required for property ownership structures

Household Coordination

Issue payroll and/or contractor payments for household employees
Track reimbursable expenses and employee credit card spending
Liaise discreetly with property managers and other service professionals

Confidentiality & Discretion

Handle all financial information property details and family records with absolute confidentiality
Exercise sound judgment and professionalism at all times

Minimum 5 years of bookkeeping experience with prior work for private families estates or real estate portfolios strongly preferred
Advanced proficiency in QuickBooks Excel and financial reporting
Knowledge of property management accounting and household payroll processes
Strong understanding of GAAP and personal financial recordkeeping
Excellent organizational skills and obsessive attention to detail
Proven ability to operate discreetly and autonomously with minimal supervision

Education and Experience:
CPA or degree in Accounting or Finance a plus
Experience working for high-net-worth individuals family offices or luxury estate operations
Comfort managing high transaction volumes across multiple entities
Strong interpersonal skills and ability to coordinate with a small trusted household team

Benefits
Vacation Sick Pay Appreciation Days
Medical/ Dental/ Vision
401K