Accounts Payable

The Accounts Payable Representative is responsible forutilizingexisting reports and creating new reports to generate data/summarizations/analysis as needed. The areas requesting such data include but are not limited to management auditorsandsome externalsources.

The analyst willbe requiredto gather data to researchverifyand prepare tax documents for vendors and contractors within defined deadlines and must understand IRS regulations to ensure company compliance with federal and state laws. They must alsoestablisha working knowledge of Unclaimed Property reporting and related procedures to meet deadlines for each state. To keep pace with federal and state requirements attending continuing education webinars and seeking expert resources will be expected.

The analyst must develop a thorough understanding of Associate Manager-Disbursements job duties toassistwhen needed and to research/analyze/identify issues for the purpose of improving process and productivity within the department.

They must be able to effectively communicate with all areas and levels of the company as well as with vendors customers and state government agents and they mustmaintainthe highest standards of confidentiality and integrity across all responsibilities.

Responsibilities:

• Generate Key Performance Indicators for weekly department review. Recognize trends anddetermineroot causes to report to management.
• Create new vendors andmaintainexisting records in SAP.Secure required documentation andmaintaincompliance to ensuretimelyprocessing of payment andaccuratetax reporting for U.S. and foreign vendors.
• Prepare andsubmittax documents for annualfilingper IRS regulations.
• Facilitate the due diligence processreportingand payment of Unclaimed Property according to the rules and regulations of each state.
• Administer daily operations of the travel and expense programs to ensure activities run smoothly and align with organizational goals and written policies.
• Act as a resource to answer questions relating to Policies and Procedures.
• Support other Accounts Payable processes as needed.
• Complete regular audits of Accounts Payable processes and controls.
• Identifyareas where we are deficient in processes or reporting and make recommendations.
• Other duties and special projects as assigned.

Competencies/Critical Skills:

• Understands IRS and state regulations for yearly filing of 1099s and Unclaimed Property.
• Understands the paymentportionof theprocuretopayprocess with working knowledge of purchase order procedures.
• Displaysstrong interpersonal judgment to apply company policies with clarity and tact.
• Delivershigh-quality service to internal and external customers.
• Exercisessound problem solving skills and the ability to multi-task.

Experience and Requirements: Required/ Preferred:

• High School Diploma or GED and 1-2 years financial analyst experience Required
• AbilitytolearnSAP accounting software andmultiple web-based systemsquickly. Required
• Has an intermediate knowledge of Excel and a working knowledge of Microsoft 365and Adobe Acrobat. Required
• Associate Degree in Accounting and/or 2-3 years financial analyst experience Preferred

IND10

#LI-CK1

#LI-HYBRID

Working with us means joining a team of truly extraordinary people working to improve communities across the country. Joining our team means not only working in a fun environment with smart people but also being able to take advantage of our competitive compensation ongoing training incentives and generous benefits package.
Learn more about the Hibu culture here: Culture at Hibu

NOTE: Hibu is an Equal Opportunity Employer and consistent with applicable law provides reasonable accommodations for qualified individuals with disabilities and disabled veterans in completing our job application process. If you need reasonable accommodation and/or are having difficulty completing our online application process due to a disability you may use the following email address: Please include your name and contact information and the title of the position you are interested in. Note: this is not for general employment inquires or correspondence. Hibu will only respond to requests related to those who need assistance with the online application process due to a disability