Athletics Admin Technician Charlottesville High School 2026-2027 School Year

Athletic Administrative Technician

Charlottesville High School

Summary:

The Administrative Technician is responsible for providing a wide variety of highly confidential and complex administrative and secretarial duties for assigned Administrator. The Technician also plans organizes and oversees the operations and functions of the assigned office and provides information and assistance to students faculty staff and/or the general public.

Essential Functions:

• Attend meetings (e.g. trainings in-service activities workshops conferences classes etc.) to increase professional knowledge convey and/or gather information required to perform functions
• Compile data from a wide variety of sources to comply with financial legal and/or administrative requirements of assigned area
• Coordinate a variety of programs and/or activities (e.g. communications appointments meetings conferences workshops travel and accommodations work activities etc.) to ensure availability of facilities and/or equipment and deliver services in conformance with established guidelines
• Inform personnel regarding a variety of procedures and program requirements provide necessary information (for making decision taking appropriate action and/or complying with financial legal and administrative requirements
• Maintain a wide variety of manual and electronic documents files and records (confidential and non-confidential) (e.g. calendars administrative and financial records program records resource materials reports budget data etc.) to provide up-to-date reference and audit trail
• Maintain inventories of supplies and materials to ensure the availability of items as needed
• Monitor assigned activities and/or programs (e.g. budgets office activities inventory expenses etc.) to ensure compliance with administrative financial and legal requirements
• Order equipment supplies and materials to ensure the availability of required items
• Perform record keeping and clerical functions (e.g. scheduling copying presentation materials filing compiling lists etc.) to support assigned administrator and/or department
• Prepare written materials (e.g. reports forms budgets requisitions brochures minutes etc.) to document activities provide written support and/or convey information
• Respond to inquiries from a wide variety of internal and external parties (e.g. division staff other school systems state and federal agencies general public students etc.) to provide information facilitate communication among parties and/or provide direction
• Screen inquiries of staff students parents the public etc. (e.g. phone calls visitors etc.) to take appropriate action interpret and apply policies and procedures and/or direct to appropriate personnel for resolution
• Support assigned administrative personnel to provide assistance with administrative functions
• Train personnel on program specific topics to provide information regarding program activities and/or requirements
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit

Skills Knowledge and Abilities:

Ability to perform single technical tasks with a potential need to upgrade skills; operation of standard office equipment including utilizing pertinent software applications; preparation and maintenance of accurate records; planning and managing projects; perform algebra and/or geometry; read technical information compose a variety of documents and/or facilitate group discussions; analyze situations to define issues and draw conclusions; satisfactorily perform functions such as operations services and activities of the Division principles and practices of modern office management business telephone etiquette concepts of grammar and punctuation and any required accounting/bookkeeping skills; ability to schedule a number of activities meetings and/or events; gather collate and/or classify data; flexibility to work with a wide variety of circumstances; work with data utilizing defined but different processes; work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; problem solving to analyze issues and create action plans; independent interpretation of guidelines; adaptation to changing work priorities; communication with diverse groups maintenance of confidentiality; meet deadlines and schedules; priority setting participate as a team member; work with frequent interruptions.

Education and/or Experience:

High school diploma or equivalent and job-related experience with increasing responsibility are required. Bilingual in English and either Spanish French Arabic Farsi or Arabic preferred.

Physical Conditions and Nature of Work:

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; and significant fine finger dexterity. Generally the job requires 75% sitting 10% walking and 15% standing. The job is performed in a generally clean and healthy environment.

Evaluation:

The Administrative Technician is evaluated by the assigned administrator.

Contract Length:

12 months/260 unless specified for a different length and will be discussed during the hiring process.

Required Experience:

IC