Administrative Technician (Registration and Compliance)

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Job Description:

Job Duties:

Manage the Citizenship Verification database/Portal processes inputting SAVE cases to OHS and accurately recording results in internal database. Conduct preliminary review of all broker-dealer/investment adviser applicants applications and required supplements. Forward to the Registration and Compliance Supervisor for final approval upon completion. Communicate orally and in writing with registrants and the public in response to application deficiencies and general questions. Support the Deputy Director and the Bureau in regard to records management outreach internal and external reporting and mail processes. Lead projects related to digital records management and data integrity. Cross train for other support staff duties. Back up to the receptionist and mail solution. Perform other administrative support tasks as directed and other duties as assigned and within the scope of the classification.

Requirements / Qualifications

Minimum Qualifications:Coursework/training or experience related to research presentation or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work including use of computer software such as word processing spreadsheets and database management.

Preferred Qualifications: Preferred 2-3 years of office management administrative and/or technical experience. Preferred some college/associates degree in business office management or IT related classes.

Other: To comply with Neb. Rev. Stat. S 81-1396 the position will need to complete fingerprinting with the Nebraska State Patrol within 2 weeks of hiring or as soon as practicable. Costs of fingerprinting will be paid by NDBF. Regular and reliable attendance required.

Knowledge Skills & Abilities:

Knowledge of: the program-administrative policies and guidelines of the employing agency; administrative and office processes and procedures and associated computer applications such as word processing file management record keeping and database management; customer service processes and principles; specialized processes and terminology associated with assigned work.

Skill in: active listening; asking questions; understanding instructions; using word processing; creating spreadsheets charts graphs and reports; managing time schedules and priorities; monitoring and assessing program performance; applying critical thinking techniques.

Ability to: formulate and recommend alternative courses of action; communicate and exchange information and ideas with others; interpret and apply policies procedures and regulations; create charts graphs and/or reports using word processing or other computer applications; summarize technical data and results of research into reports; track and monitor information; retrieve information from a variety of sources; coordinate resources and people; maintain confidential records. Ability to bend stoop and lift 25 pounds on an occasional basis.

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