Administrative Assistant, Executive Director Financial Operations
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Job Location:
Denton, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Reports to: Executive Director of Financial Operations
Wage/Hour Status: Non-Exempt
Pay Grade: Clerical/Paraprofessional 08
Minimum Salary: $46460
Duty Days: 230 days per year
PRIMARY PURPOSE:
Provides day-to-day support to the Executive Director of Financial Operations;
Supports the coordination and the day-to-day operations of the Financial Operations department;
Participates as a team member to support the mission of the Financial Operations department and Denton ISD.
QUALIFICATIONS:
Education/Certification:
High School Diploma or equivalent
Some college or business school preferred
Current notary or ability to obtain
Special Knowledge/Skills:
Ability to handle multiple tasks and meet deadlines
Ability to use computer and software to develop spreadsheets and databases and do word processing; including but not limited to Microsoft Office applications (Word Excel PowerPoint Access) and DISD network
Excellent organizational communication (written and verbal) and interpersonal skills
Exceptional proofreading skills
Experience:
Experience in prior administrative assistance positions of increasing responsibility
Campus or school district office experience (preferred)
MAJOR RESPONSIBILITIES AND DUTIES:
- Provides office support to the Executive Director including but not limited to:
- Maintains calendar/schedule of events
- Maintains physical and computerized departmental files
- Prepares correspondence forms reports etc.
- Assists with the preparation of purchase requisitions and payment authorizations
- Maintains a schedule of appointments and makes travel arrangements for department staff
- Responds to phone email and in-person questions and concerns from district staff and vendors
- Notary for Financial Operations department
- Communicates with campus administrators department supervisors and other personnel in the absence of the Executive Director
- Assists Executive Director with Support Services Building operations
- Assists Executive Director with the development and maintenance of the Financial Operations webpages
- Assists Purchasing Accounts Payable Accounting and Grants Accountant as needed and directed by the Executive Director
- Follows all rules regulations and policies of Denton ISD and directives from supervisors
- Performs other duties as assigned.
WORKING CONDITIONS:
Mental Demands: Ability to communicate effectively (verbal and written); interprets policy procedures and data; coordinates district functions; maintains emotional control under stress.
Physical Demands/Environmental Factors: Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours; frequent standing stooping bending kneeling pushing and pulling; occasional lifting up to 50 pounds; prolonged use of computer and repetitive hand motions.
Required Experience:
Director
