Manager of Waterfront Facility Rentals

Job Description

UW Recreation has an outstanding opportunity for a Manager of Waterfront Facility Rentals to join their team.

SUMMARY:

The Manager of Waterfront Facility Rentals is responsible for a portfolio of rental spaces including the ASUW Shell House Waterfront Activities Center (WAC) Great Room Docks Green Space and West Lot. Responsibilities include management of the daily operations and group rentals/events of waterfront rental facilities ensuring event coverage and high-quality customer service as well as policy compliance and sound financial management. The Manager of Waterfront Facility Rentals will be a contributing member of UW Recreation and participate in department-wide initiatives and committee work.

The working schedule for this position will flex by season. It is expected that this position will work weekends as needed to provide support and oversight of facility rentals at various times throughout the year.

This position reports to the Assistant Director of Outreach and serves on the Recreation Leadership Team and other campus committees. It serves as a department resource on program development equipment purchasing staff training and policy development.

At the University of Washington diversity is integral to excellence. We value and honor diverse experiences and perspectives strive to create a welcoming and respectful learning environment and promote access opportunity and justice for all. The incumbent must view themselves as part of not only UW Recreation but also Student Life UW campus(es) Seattle and the Northwest region and the national stage of campus recreation and promote the department accordingly.

RESPONSIBILITIES:

Personnel

• Recruit hire train and supervise the Waterfront Facility Rental operations temporary employee staff of approximately 30.

• Ensure employees have proper up-to-date university required training and first aid administration certification.

• Process semi-monthly payroll in accordance with department and University policy and procedures.

• Manage employees and schedules to meet University student and temporary employee requirements.

Programming & Operations

• Maintain oversight of comprehensive Waterfront Facility Rental operation in accordance with the operations handbook industry standards and department policies to ensure compliance.

• Develop and implement training and meetings with the temporary staff on major policy and procedure topics of concern including equipment needs risk management emergency response scheduling and event coordination.

• Establish and implement operational and programmatic policies and procedures reviewing annually to update for program and process improvement.

• Evaluate new operational requests to determine their viability and compatibility within the current suite of offerings.

• Establish and implement facility rental specific risk management practices policies and procedures.

• Compile quarterly and annual statistical program data for department reports.

• Serve as the departments resource on Waterfront Facility Rental program-related questions.

• Perform ongoing assessment of the Waterfront Facility Rental program to evaluate and analyze based on participation data the Departments mission and values as well as the current business needs.

Facility Management

• Manage the Waterfront rental facilities to accommodate facility rentals open recreation scheduled classes and activities and special events. Enforce safety rules and ensure sanitary conditions in and around the rental facilities.

• Manage maintain and inspect facility rental equipment throughout the year.

• Align with the operations and activities at all the department facilities and fields as needed. Work cooperatively with other members of the department staff in the interest of providing a comprehensive program designed to meet the needs of the University community.

• Establish and maintain professional relationships with other UW departments local rental facilities and industry associations.

• Serve as the Building Coordinator for the ASUW Shell House.

Budgeting

• Prepare an annual budget for the Waterfront Facility Rental operations. Project expenditures in staffing equipment and contract services and revenues for group/event rentals.

• Manage the Waterfront Facility Rental budget and maintain internal control of all expenditures and ensure fiscal responsibility and compliance.

• Evaluate facility rental equipment needs and make purchases.

Minimum Qualifications:

• Bachelors Degree

• A minimum of 2 years work experience in recreation event management or sales

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

Additional Qualifications:

• Experience supervising managing or mentoring students or staff.

• Experience with managing a budget.

• Working knowledge of scheduling and recreation management software.

• Must maintain current First Aid/CPR/AED certification.

• Possess interpersonal skills to work effectively with a diverse group of students faculty staff and colleagues.

• Strong communication organizational and leadership/management skills.

• Demonstrated ability to provide positive and effective customer service.

• Current certification in First Aid/CPR/AED (may be obtained within six months of employment).

Preferred

• 2 years full time work experience

• Familiarity with Mazevo or a similar event scheduling platform

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.