Senior Sales Assistant
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Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
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Job Summary
Job Title: Senior Sales Assistant (full-time)
Reports to:Sales Representative
Company:Tamarack Homes
Location:Kingston
Tamarack Homes
Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when
Harold Taggart began building homes for returning war veterans. Since then we have built
thousands of homes in communities across the Ottawa and Kingston regions. We take pride in
quality workmanship and creating homes that are more than just houses. The communities we
construct are built on excellence and attention to detail. Today Tamarack Homes continues to
be one of the most sought-after home builders in eastern Ontario
Position Description:
The Senior Sales Assistant plays a critical role in supporting sales operations and delivering a seamless customer experience. This role acts as the operational backbone of the sales centre ensuring accurate documentation maintaining CRM integrity supporting compliance requirements and coordinating reporting and administrative processes.
This position combines customer-facing support with back-end administration ensuring efficiency accuracy and a consistent Tamarack brand experience across all touchpoints.
Major Responsibilities:
Sales Operations & Administration
- Prepare and process Agreements of Purchase and Sale (APS) and related documentation
- Ensure all compliance requirements (FINTRAC Tarion disclosures co-broke forms) are completed accurately and on time
- Maintain complete and organized purchaser files
- Support sales reporting (weekly traffic performance and ad hoc reports)
- Maintain accurate and up-to-date records in CRM and support data integrity
- Assist with internal reporting and coordination across teams
Customer Experience & Sales Support
- Act as the first point of contact in the Sales Centre greeting and assisting clients
- Provide general information on homes pricing communities and promotions
- Support lead tracking and handoff to Sales Representatives
- Assist with purchaser file setup follow-ups and overall client experience
Marketing & Model Home Operations
- Ensure model homes and sales centres are clean organized and presentation-ready
- Maintain current price sheets marketing materials and handouts
- Review website and MLS listings regularly to ensure accuracy and consistency
- Assist with preparation of promotional materials and sales collateral
Cross-Functional Coordination
- Liaise with internal teams (Sales Marketing Construction and Admin) to ensure smooth operations
- Support coordination of closing-related tasks (including purchaser touchpoints such as gift arrangements)
- Identify opportunities to improve processes and support operational efficiency
- All other duties as requested by the Sales Representatives.
Statement of Qualifications:
Knowledge Skills and Abilities:
- A high school diploma is required. A post-secondary education in business administration interior design or decorating or related field would be considered an asset.
- One to two years of experience in an administration role sales and/or new home building process would be considered an asset.
- The ability to thrive in a team-based environment as well as the ability to take initiative.
- Demonstrated excellent communication skills both verbal and written.
- The ability to build and maintain interpersonal relationships with clients suppliers and coworkers.
- Excellent organizational prioritization and time management skills.
- The ability to be flexible with a willingness to learn adapt and adjust to the changing needs of the client.
- Administrative skills with knowledge Microsoft Office skills (Word Excel PowerPoint) and Outlook for the purposes of data entry.
- Bilingual in French and English is considered an asset.
Physical/Sensory Effort/Work Environment:
- Busy and at times a loud work environment.
- Must be of good physical condition to perform various duties in and around all parts of the model home.
- Sitting and/or standing for long periods of time.
Application
All candidates are asked to apply via the following link: thank all candidates for their interest however only applicants selected for an interview will be contacted.
For more information on our company please visit:.
Salary Range
The posted salary range represents the expected total annual compensation including both base salary and commission.
Accommodation
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship race place of origin ethnic origin colour ancestry disability age creed sex/pregnancy family status marital status sexual orientation gender identity or gender expression.
In accordance with the Accessibility for Ontarians with a Disabilities Act were committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance please send an email to with your request. Your information will be treated as confidential.
Required Experience:
Senior IC
Key Skills
About Company
Taggart Realty manages commercial and multi-residential properties, including: office buildings, shopping centres, industrial space and apartments
