Programme Documentation Manager (Omnia Training)
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Job Location:
Warminster - UK
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Date Posted:
Country:
United KingdomLocation:
Warminster WiltshirePosition Role Type:
HybridJob Title: Programme Documentation Manager - (OMNIA Training)
Grade: P3
Function: PMO
Location: Warminster (Hybrid)
Clearance: SC Eligible
Programme Documentation Manager - (OMNIA Training)
Be at the forefront of transforming British Army training.
About us:
At OMNIA Training weve brought together some of the UKs most innovative defence training organisations under one powerful mission: to transform the British Armys training system and create the best-trained Army in the world.
OMNIA are redefining the British Armys collective training. To do that we are looking for the best and brightest minds from across the UK. We are are backed by British innovation and powered by world-class experts like you. OMNIA is at the heart of the UKs bold Land Industrial Strategy.
The role:
This is more than a job its a mission. You will be part of a high-impact collaborative environment where we expect everyone to live the values and standards of the British Army. Every person in our team plays a critical role in delivering OMNIAs vision; designing delivering and transforming collective training so the British Army is ready to fight and win.
Youll work in a matrix organisation and report operationally through OMNIA Training and functionally through the Raytheon UK Programme Management team. Ultimately youll work for the British Army championing innovation and helping shape the future of military training.
The Programme Documentation Manager is responsible for the governance creation control assurance and continuous improvement of all programme and service documentation across the OMNIA Strategic Training Partnership (STP). This role ensures that documentation is accurate timely compliant with contract schedules and aligned with the processes defined in the Integrated Programme Management Plan (IPMP). The postholder enables decision-making across ACTS governance forums by ensuring information is complete assured and accessible.
This role is central to enabling high-quality reporting programme assurance and knowledge continuity ACTS services.
Key Responsibilities:
Documentation Governance & Control
- Maintain the document hierarchy in alignment with the IPMP and Contract schedules.
- Own the document control process including version control approvals publication and archival.
Supporting ACTS Governance:
- Coordinate and quality-assure documentation inputs for:
- ACTS Strategic Leadership Board
- Senior Executive Board
- Business Management Board
- Training Pathway Steering Group
- System Performance Board
- Ensure board papers inputs packs minutes and artefacts are produced to required quality and timelines (e.g. 48-hour agenda rule 7-working-day minutes rule).
- Support the PMO team in collation drafting and dissemination of materials.
Programme and Change Documentation
- Support the PM team in the management of the documentation lifecycle for planned and unplanned change.
- Maintain the repository for programme documentation including Change Control Board (CCB) outputs Impact Assessments Business Cases and ATPs.
Quality Assurance & Compliance
- Coordinate assurance evidence for the Governance and Reporting and services.
- Ensure all documentation supports auditability under ISO 9001 ISO 44001 and OMNIA QMS.
- Support readiness for internal Authority and thirdparty audits.
Stakeholder Collaboration & Communication
- Act as super-user and custodian for documentation systems including:
- M365 (SharePoint Online Teams OneDrive)
- ARM (Active Risk Manager) for RAIDO inputs
- MS Project for IMS documentation consistency
- Power BI/Power Apps for reporting artefacts
- Ensure documentation aligns with data from systems of record
Key Outputs:
- Document Register aligned to contractual and organisational structures
- Assured documentation to support all ACTS governance boards
- Controlled versions of plans processes reports minutes baselines and change logs
- Programme artefacts documented versioned and traceable
- High-quality inputs to dashboards reporting packs and programme reviews
Essential Skills:
- Experience managing documentation in a structured programme environment (Defence preferred).
- Excellent understanding of governance assurance and audit processes and requirements.
- Proficiency in M365 toolset (SharePoint Teams version control).
- Exceptional writing editing and informationstructuring skills.
- Highly organised with exceptional attention to detail.
- Strong stakeholder engagement and interpersonal skills.
- Proactive self-driven and able to anticipate documentation needs.
- Values-driven and aligned with OMNIA/Army collaborative behaviours.
Experience:
- Relevant years experience in:
- PMO Documentation management
- Governance support
- Assurance or compliance roles
- Experience supporting:
- Senior programme boards
- High-tempo multi-stakeholder environments
- Contractual documentation (ideally MOD)
Desirable Qualifications and Experience:
- Experience with large Defence transformation programmes.
- Knowledge of ISO 44001 (collaborative working) and ISO 9001.
- Experience supporting high-level governance boards.
- Security clearance to appropriate MOD levels (or eligibility).
Who we are looking for:
Were after individuals who want to serve. Youll have a mission focus and the enthusiasm and drive to get things done. Youll want to work in collaboration with other defence training organisations and the British Army. You wont let bureaucracy get in the way of what needs to be done youll learn lessons and share these lessons across the team. You wont necessarily have a military background but youll understand what it means to serve and to put the mission first.
RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity color religion gender sexual orientation or identity national origin age disability protected veteran status or any other characteristic protected by law.
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