Executive Assistant – Digital & AI

Work Schedule

Environmental Conditions

Job Description

As part of the Thermo Fisher Scientific team youll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the worlds toughest challenges like protecting the environment making sure our food is safe or helping find cures for cancer.

LOCATION: On-site Morrisville NC. Relocation assistance is NOT provided.

• Must be legally authorized to work in the United States without sponsorship.

• Must be able to pass a comprehensive background check which includes a drug screening.

DESCRIPTION:

We are seeking a seasoned and highly proactive Executive Assistant to support the Vice President Digital & AI and their broader teams within the LDA sector. This is a high-impact high-visibility role that requires strong judgment executive presence and the ability to anticipate needs in a fast-paced global environment.

In this role you will act as a trusted partner to senior leadership ensuring seamless day-to-day operations and enabling focus on strategic priorities. You will manage complex calendars coordinate domestic and international travel and facilitate clear effective communication across a broad network of stakeholders. Success in this role requires exceptional organization discretion and the ability to handle multiple competing priorities with professionalism and composure.

You will also support key initiatives by coordinating meetings events and special projects while maintaining strict confidentiality and exercising sound independent judgment. The ideal candidate is resourceful detail-oriented and thrives in a dynamic environment with a strong understanding of corporate operations and executive-level support.

Key Responsibilities:

• Thought partner to the Vice President Digital & AI LDA Sector
• Translates ideas from the VPs into complete solutions (e.g. quarterly leadership meetings service meetings town halls).
• Drives business initiatives ensuring timelines are met. Tracks progress using X Matrix and other mechanisms.
• Creations action plans linked to the goal tree
• Performs administrative duties such as handling telephone calls letters and/or visitors answering questions and furnishing information opening and distributing mail settling expense accounts and maintaining office supply inventories and appointment calendars.
• Coordinate meetings involving all stages of planning including logistics vendors and materials (in person video conference or conference calls) and various other events for multiple senior executives and global teams across multiple time zones
• Make travel arrangements and manage expense submissions
• Take minutes and accurately enter data
• Help proof reading and developing PowerPoint presentations as needed
• Able to work off hours as needed to support executives
• Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Contacts may be of sensitive complex and confidential nature.
• Organizes correspondence and email; responds to requests for information.
• Coordinates activities between departments and outside parties.
• Composes complex documents using Microsoft Office Suite (Word Excel Power point Visio documents emails text etc.)
• Conducts research to compile data relating to required department reports and special projects.
• Responds to correspondence not requiring Executives attention.
• Communicates department policies and procedures as directed by Executive.
• Coordinates off-site meetings and executive events.
• Performs other related duties and special projects as assigned.

REQUIREMENTS:

• High school diploma required. Minimum of 5 years of executive administrative experience or Bachelors Degree plus 2 years of executive assistant experience supporting senior leadership preferably in a global corporate environment.

• Preferred Fields of Study: Business Secretarial Science or related field

• Expert proficiency in Microsoft Office Suite (Outlook PowerPoint Excel Word Teams)

• Proven ability to manage multiple executives and complex priorities simultaneously.

• Outstanding organizational and time management skills with ability to handle multiple competing priorities

• Exceptional written and verbal communication skills with impeccable attention to detail

• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion.

• Strong interpersonal skills and ability to interact professionally with all levels of the organization

• Experience coordinating complex international travel and managing visa requirements

• Proven experience working independently to solve problems creatively

• Ability to anticipate needs and take initiative in a dynamic environment

• Flexibility to provide occasional support outside standard business hours

• Proficiency with expense reporting systems (e.g. Concur)

• Experience in calendar management across multiple time zones

• Strong project management and event planning capabilities

• Collaborative mindset with ability to work effectively in a matrix organization

We offer competitive remuneration annual incentive plan bonus scheme healthcare company 401k and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative forward-thinking organization and outstanding career and development prospects. We offer an exciting company culture that stands for integrity intensity involvement and innovation.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process to perform critical job functions and to receive other benefits and privileges of employment. Please contact us to request an accommodation.