Project Coordinator

Phoenix, NM - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description

Help us build the future and well help you build a rewarding and purposeful career.

Our global network is made up of architects designers planners engineers and environmental scientists all working towards the same goal.

Join a team that brings inspirational architecture landscapes townscapes and places to our world and well provide you unlimited space to grow.

Who are we looking for

GHD is looking for an experienced Project Coordinator to support a wide range of capital improvement projects at one of our clients facilities with additional opportunities to work with a talented team across Arizona and California. The position plays a critical role in keeping complex projects organized coordinated and moving forward. They support both design and construction teams by managing schedules tracking deliverables maintaining document control and facilitating clear communication among construction managers engineers contractors utility staff and regulators. Strong organizational skills attention to detail and the ability to prepare accurate meeting notes logs and status updates are essential.

Effective Project Coordinators have a working understanding of design and construction processes including plans specifications submittals RFIs and change management. They are proactive problemsolvers who anticipate coordination issues adapt to changing priorities and use digital tools to manage information efficiently. Professionalism reliability and an understanding of publicsector and utility environments are key as the role often serves as the connective link between technical teams field staff and project leadership.

This position will be located at a client site 5 days per week.

Lets solve the big problems together.

Working with an energetic and high performing team this position offers a variety of work and will see you involved in:

Project Execution and Coordination

Coordinating design and construction inputs from stakeholders.
Administering consultant and contractor contracts including reviewing forecasts invoices and progress claims.
Schedule and coordinate project meetings (with internal and external stakeholders) and distributing meeting agendas take detailed minutes tracking action items deliverables and contractor submissions.
Monitoring and managing project changes including preparing change documentation.
Monitor and log incoming invoices; verify accuracy and coordinate approvals
Maintain invoice tracking spreadsheets and support monthly financial reporting
Support project managers with administrative tasks related to project planning and execution
Help maintain project schedules and assist with tracking deliverables and deadlines.

Planning and Procurement

Supporting procurement activities such as preparing RFPs RFQs and tender documents.
Assisting Project Managersto developevaluation criteria and assess and maintaining project schedules cash flow forecasts and accruals.

Project Management and Reporting

Implementing project management plans to ensure projectsare delivered safelyon time on scope and on budget.
Maintain organized project documentation control (including contracts change logs tracking lien notices and project correspondence)
Assist in preparing project reports presentations and status updates
Accurately reporting project status in alignment with departmental and corporate standards.

Stakeholder Engagement and Communication

Ensuring timely and effective communication with the Project Manager and key stakeholders.
Coordinating with diverse project teams to achieve project objectives.

Compliance Safety and Continuous Improvement

Monitoring performance metrics and supporting continuous improvement initiatives.
Ensuring compliance with policies standards and regulatory requirements to mitigate risks.

Independent Project Management

May independently managelesscomplex projects or components within a larger program applying the same principles and practices outlined above.

Additional Responsibilities

Workshop Facilitation: Facilitate process development workshops with subject-matter experts drive agreement on process flows across functional areas and document processes and activity workflows to develop clear and detailed process maps.
Innovation Strategy Pipeline and Road Map: Provide the means (e.g. research ideas solutions) to prototype innovation business cases with the potential to shape the innovation strategy pipeline and road map.
Budgeting and Costing: Deliver a budget for an area of the organization or conduct complex analyses on budget progress in other areas of the organization.
Knowledge Management System: Manage the knowledge management system with guidance from senior colleagues. May involve responsibility for the development or operation of the system.

Education:

Bachelors Degree or Equivalent Experience

Experience:

Minimum 10 years of experience

As a multicultural organization we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race creed religion national origin citizenship color sex sexual orientation gender identity age disability marital status or veteran status.

Salary Range - $88000-$133000

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Required Experience:

DescriptionHelp us build the future and well help you build a rewarding and purposeful career.Our global network is made up of architects designers planners engineers and environmental scientists all working towards the same goal.Join a team that brings inspirational architecture landscapes townscap...