Office Manager Head of Hellos

Job Description:

dentsu Aotearoa Auckland Permanent Part Time - 30 hours per week R1118815

A bit about the job

Youre our Head of Hellos and Office Manager the first friendly face to greet our clients visitors and new joiners to make them feel welcome with a beverage and a conversation. Youll have fingers on pulses ears to the ground a master task juggler and a whole bunch of other cliches put simply youll be proactive in getting things done around the place.

As Office Manager you have no real limits when it comes to supporting the day-to-day management of the Auckland office ensuring everything works as it should and resolving it when it doesnt. Youre the sidekick to our Workplace Experience & Communications Manager helping our Senior Leadership Team and 200 office staff to support the smooth running of cultural and client focused events plans and general office vibes/needs.

As a high energy and collaborative person you thrive on working autonomously and enjoy making office and shared spaces the very best workplace it can be.

Responsibilities include

• Warmly welcome all people and own all Front of House responsibilities greetings refreshments phone calls catering room bookings and other ad-hoc duties as required.
• Organising and facilitating tasks such as office access supplies gifts and vouchers etc.
• Key point contact for all staff with general/building queries and coordinating the right building security/manager/tradespeople to resolve in a timely manner.
• Track and manage supplier relationships and contracts improving and streamline processes and cost efficiencies where possible.
• Assist with onboarding of new starters creating new joiner packs health & safety tours organising induction etc.
• Coordinate regular and ad hoc companywide events including putting together presentations to be shared with all dentsu Aotearoa offices.
• Reconcile Executive credit card expenses approve/authorise supplier invoices.
• Engage with culture committee and assist with organising internal events that continues to connect and elevate our workplace wellbeing for all staff.
• Support the Workplace Experience & Communication Manager with problem solving making things happen and creating a supportive productive and compliant workplace.

A bit about you

• Excellent written and verbal communication skills with high attention to detail.
• Organised able to multi-task to a high level and not afraid to get stuck in to help make things happen.
• Energetic agile with a positive can-do attitude and growth mindset.
• Naturally collaborative with a high level of emotional intelligence to support our staff and stakeholders with problem solving anything around the office.
• Competent in using MS Office suite in particular SharePoint PowerPoint Word Excel Outlook and MS Teams.
• Proactive communicator able to identify and resolve risks before they become issues.
• Previous experience in Office Manager Front of House Reception or a similar customer facing role.

A bit about us

dentsu Aotearoa were born in Japan and raised in New Zealand since 2007. We are an award-winning world-class agency that prides itself on creating experiences that impact society and challenge the way we think. We are more than an advertising agency. We are positioned at the forefront of innovation. We understand our purpose in society is to create meaningful impact through our dentsu Creative dentsu Media and Merkle brands.

At dentsu Aotearoa we are 250 strong across Auckland and Wellington. We are part of a global network of over 70000 craft experts across 145 countries with our global dentsu Group HQ in Tokyo Japan. When you join us you are becoming part of one team. One team with diverse talents and a shared ambition to innovate the way brands are built. One team that collaborates across disciplines and boundaries. One team that wants to innovate with a purpose.

• Be a force for good. Work with iconic brands and make a positive impact to society in Aotearoa.
• Best the best you. We want you to be your best so at dentsu we have wellness benefits volunteering days and an additional week of annual leave days after 2 years service.
• Innovate to impact. Join an award-winning agency that challenges the status quo.

Become a champion for meaningful progress

At dentsu Aotearoa we are proud of our diverse and inclusive culture. It enables our employees to bring the best version of themselves to work which in turn fosters innovation and generates better outcomes for our people partners and communities.

We encourage applications from people with disabilities of all ages nationalities backgrounds and cultures to apply. If you want to contribute towards how we represent ourselves you can join one of our communities/committees that drive awareness and inclusion at dentsu Aotearoa.

Next Steps

To join us at dentsu Aotearoa register your interest to our dentsu careers page with your CV and cover letter.

Please note we are only able to accept applications from those who currently possess work rights in New Zealand.

#dentsuaotearoa

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