Receptionist & Operations Assistant (30 hours per week)

Job Description:

dentsuAotearoaAucklandPermanent Part Time-30 hoursperweekR1118815

A bit about the job

YoureourReceptionist and Operations Assistantthe first friendly face to greet our clientsvisitorsand new joiners to make them feel welcome with a beverageanda conversation.Youllhave fingers on pulses ears to the groundamaster taskjugglerand a whole bunch of other clichesput simplyyoullbe proactive in getting things done around the place.

AsOperations Assistantyou have no real limitswhen it comes tosupportingtheday-to-day management of theAucklandofficeensuringeverything works asitshould and resolvingit whenitdoesnt.Yourethesidekick to ourWorkplaceExperience & Communications Managerhelping ourSenior Leadership Team and200 office stafftosupportthe smooth running ofcultural and client focused events plans andgeneral office vibes/needs.

As a high energyandcollaborative person you thrive on working autonomously and enjoy making officeand sharedspaces thevery bestworkplace it can be.

Responsibilitiesinclude

• Warmly welcome allpeopleand ownall Front of House responsibilities greetings refreshments phone calls catering room bookingsand other ad-hoc duties as.
• Organisingandfacilitatingtaskssuch as officeaccesssuppliesgiftsand vouchers etc.
• Keypointcontact for all staff withgeneral/buildingqueries andcoordinating the rightbuildingsecurity/manager/tradespeopleto resolvein a timely manner.
• Track and manage supplier relationships and contracts improvingand streamline processesand cost efficiencies where possible.
• Assistwith onboarding of new starters creating new joiner packs health & safety toursorganisinginduction etc.
• Coordinateregular andad hoccompanywideevents includingputting together presentationsto be shared withalldentsuAotearoa offices.
• Reconcile Executive credit card expenses approve/authorise supplier invoices.
• Engage with culture committee andassistwith organising internal eventsthat continues toconnectand elevate our workplacewellbeingfor all staff.
• Supportthe Workplace Experience& Communication Manager withproblem solvingmakingthings happenandcreatingasupportiveproductiveand compliant workplace.

A bit about you

• Excellent written and verbal communication skills withhighattention to detail.
• Organisedable to multi-tasktoa high leveland not afraid to get stuck in to help make things happen.
• Energeticagilewithapositivecan-doattitude and growth mindset.
• Naturally collaborative witha high levelof emotional intelligence to supportour staff and stakeholders with problem solvinganything around the office.
• Competent in using MS Officesuitein particularSharePointPowerPointWordExcelOutlookand MS Teams.
• Proactivecommunicator able toidentifyand resolve risks before they become issues.
• Previousexperience inFront of House Receptionor a similar customerfacingrole.

A bit about us

dentsuAotearoawereborn in Japan andraised in New Zealandsince2007. We are an award-winning world-class agency that prides itself on creating experiences thatimpactsociety and challenge the way we think. We are more than an advertising agency. We are positioned at the forefront of innovation. We understand our purpose in society is to create meaningful impact through ourdentsuCreativedentsuMedia and Merkle brands.

AtdentsuAotearoa we are 250 strong across Auckland and Wellington. We are part of a global network of over 70000 craft experts across 145 countries with our globaldentsuGroup HQ in Tokyo Japan. When you join us you are becoming part of one team. One team with diverse talents and a shared ambition to innovate the way brands are built. One team that collaborates across disciplines and boundaries. One team that wants to innovate with a purpose.

• Be a force for good. Work with iconic brands and make a positive impact to society in Aotearoa.
• Best the best you. We want you to be your best so atdentsuwe have wellness benefits volunteering days and anadditionalweek of annual leave days after 2 years service.
• Innovate to impact. Join an award-winningagencythat challenges the status quo.

Become a champion for meaningful progress

AtdentsuAotearoa we are proud of our diverse and inclusive culture. It enables our employees to bring the best version of themselves to work which in turn fosters innovation and generates better outcomes for our people partners and communities.

We encourage applications from people with disabilities of all ages nationalitiesbackgroundsand cultures to apply. If you want to contribute towards how werepresentourselves you can join one of our communities/committees that drive awareness and inclusion atdentsuAotearoa.

Next Steps

To join us atdentsuAotearoa register your interest toourdentsu careers pagewith your CV and cover letter.

Please note we are only able to accept applications from those who currentlypossesswork rights in New Zealand.

#dentsuaotearoa

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