Supply Chain Officer- Commodity Accounting CST II

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ACCOUNTABILITIES/RESPONSIBILITIES:

Commodity Accounting Management

1. Coordinate and monitor the completeness accuracy and timeliness of commodity accounting data (in LESS) and ensure data is replicated to various levels of the organization. This will involve in-depth analysis and reconciliation supervision of the work of team members and designing and implementing analytical tools (access tools) and develop reports on logistics related data and on programme distribution and beneficiaries data.

2. Contribute to implementing the supply chain strategy plans and procedures related to Commodity Accounting in line with the global WFP supply chain strategy and regional/functional strategies policies procedures and controls and follow corporate standards contributing to quality control loss prevention risk mitigation and to build supply chains with operational cost efficiency agility reliability and quality.

3. Partner at the operational level and collaborate with counterparts in the key Commodity Accounting functions contributing to an integrated supply chain approach to food assistance and cross-functional functional alignment.

4. Contribute to country context analyses and management of end-to-end operational supply chain and in order to support addressing operational supply chain challenges and obtaining operational optimization.

5. Conduct regular Business Process Review and propose innovative ways of ensuring LESS transactional efficiency without compromising the quality and efficiency of the operation.

6. Ensure that the LESS system is always up and functioning at acceptable speed and that all technical processes are active. This requires that the backup strategy is in effect ensuring that all LESS clients are operational and guiding the data analysts accordingly.

7. Produce validated commodity accounting data and reports for the use by the country office. These include weekly and monthly performance reports that clearly highlight areas that need special attention/remedial action.

8. Ensure the accurate and complete commodity accounting. All data quality issues include security and disaster recovery personnel controls physical access controls maintenance controls data protection and privacy. This entails coordinating with HQ team and colleagues managing all LESS sites in-country.

9. Identify the needs for start-up of new sites & roll out LESS system to new sites and provide build capacities of new and existing LESS users with trainings and refreshers as applicable.

10. Lead the preparedness actions providing technical recommendations and guidance and monitoring the management of commodity-specific risks.

11. Prepare accurate and timely reports and presentations regarding supply chain activities and impacts from incidents for Supply Chain and CO managements informed decision-making and consistency of information presented to the stakeholders.

12. Oversee the accurate and timely reconciliation performed by all relevant LESS stations and prepare monthly reports and contribute towards Annual Country Report (ACR).

13. Prepare and submit resource transfer commodity template reports to Headquarters upon project closure.

14. Lead the training and implementation of the corporate CP Stock Management last mile delivery tool and the SCOPE In-Kind tool on behalf of the CO Supply Chain team including the facilitation of requirements from HQ and RB focal points coordination among stakeholder units within the CO overseeing the accurate translation of the manual preparation and roll out of trainings to the CP focal points and internal staff.

15. Perform other duties as required.

CP Management

1. As the Supply Chain focal point for the cross-functional CP Management team;

a. lead the planning and implementation of relevant supply chain benchmarks templates and best practices for CP selection CP evaluation and day-to-day operations.

b. Lead joint risk mitigations in line with the global risk assurance framework and supply chain manual guidelines.

c. Lead CP capacity strengthening efforts to streamline day-to-day operations with CPs and align with supply chain best practices.

Retail Markets

Contribute to CBT retail market activities as an advisory role where requested.

Education: Advanced University degree in Economics Commerce Business Administration Engineering Legal or Accounting or other relevant fields or First University degree with additional relevant work experience and training/courses

Experience: Over five years of professional experience in supply chain systems logistics reporting and inventory management including the following areas.

Experience in relevant commodity/product/service markets and trading and managing buying operations.

Experience managing the physical purchase of the commodities/products/services in complex situations (e.g. Evaluating offers and making recommendations)

Experience negotiating with suppliers

Experience working in an international context preferably in a humanitarian context.

Solid work experience in former soviet countries and/or in contexts of conflicts in developed countries is preferred.

Knowledge & Skills: Comprehensive analytical skills and advanced Excel PowerPoint and SAP application knowledge.

Language: Fluency (level C) in the English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.