Human Resources Officer

Save the Children International is a leading global humanitarian organization that has been protecting childrens rights worldwide for over 100 years. We operate in more than 100 countries responding to emergencies implementing innovative development programs and advocating for childrens rights on a global scale.

Our work in Ukraine began in 2014. Since then we have significantly expanded our presence providing support to children and families affected by war. Our key areas of focus include education child protection food security social support and advocacy to drive lasting change in childrens lives.

ROLE PURPOSE:

The HR Officer is responsible for ensuring effective implementation of human resources processes in line with Save the Children International (SCI) policies standards and local labor legislation. The role provides direct technical and operational support to the HR/Admin Coordinator and Field Manager in the areas of recruitment staff management documentation and payroll.

The HR component focuses on supporting and coordinating HR activities including recruitment onboarding payroll data management leave and performance tracking and maintaining accurate and compliant employee records.

This position requires strong organizational and communication skills attention to detail and the ability to manage multiple priorities in a dynamic humanitarian environment.

Given the context of Ukraine the HR Officer may be required to work beyond the regular role profile to support emergency response and ensure continuity of operations.

KEY AREAS OF ACCOUNTABILITY:

HR support:

• Provides HR support to staff primarily based in Kharkiv and Sumy and provides ad hoc support to the Dnipro office as required.
• Collects maintains and updates staff personal files ensuring proper storage and availability of primary HR documentation including personal data contracts signed policies training certificates applications and other relevant records. Prepares HR-related documents such as contracts amendments orders letters certificates and other official correspondence in compliance with Ukrainian labor legislation.
• Ensures timely and accurate updates of employee data in the HR Oracle system.
• Maintains and regularly updates HR trackers including leave tracker recruitment tracker induction and training records to ensure quick access to information when needed.
• Supports recruitment processes in line with Safe Recruitment principles including coordination of recruitment documentation interview scheduling reference checks and recruitment tracking.
• Supports onboarding processes for new staff including preparation of onboarding documentation coordination of induction sessions and tracking completion of mandatory trainings and inductions.
• Supports offboarding processes ensuring completion of all required documentation system updates and exit procedures.
• Supports HR Coordinator in tracking and monitoring timesheet completion for National staff.
• Provides support in processing staff insurance and related documentation.
• Assists in maintaining and updating the Performance Management system and prepares HR-related reports as required.
• Maintains records related to staff learning and development activities inductions trainings and wellness initiatives.
• Communicates and coordinates with the IT team regarding staff email accounts and system access issues.
• Ensures proper data management and documentation for support staff including contracts act-invoices recommendation letters.
• Supports HR and Admin Coordinator in liaising with external parties on matters related to staff registration taxation insurance learning and development and other HR-related areas.
• Provides day-to-day HR operational support and contributes to the effective implementation of HR processes across assigned locations.
• Provides ad hoc support with general administrative tasks and office wellbeing initiatives as required including assistance with office logistics staff events and coordination of day-to-day administrative matters.

BEHAVIOURS (Values in Practice)

Accountability

• Takes personal responsibility for decisions effective use of resources high-quality results and acting in alignment with Save the Children values.
• Supports colleagues and partners to take ownership of their responsibilities by providing guidance opportunities for development and constructive feedback.
• Addresses underperformance proactively and fairly ensuring accountability for outcomes.

Ambition

• Sets clear ambitious goals for themselves and contributes to a culture of continuous improvement and professional growth.
• Actively promotes and communicates the vision of Save the Children to inspire motivate and engage others.
• Thinks creatively and strategically to drive progress and long-term impact for children.

Collaboration

• Builds positive trusting and inclusive relationships with staff partners and stakeholders.
• Values diversity and different perspectives as strengths that enhance the organizations collective impact.
• Demonstrates strong communication skills showing empathy openness and willingness to support others.

Creativity

• Proactively seeks and encourages innovative practical solutions to improve effectiveness and staff experience.
• Confident in proposing new ideas and taking responsible well-considered risks to enhance results.

Integrity

• Acts with honesty fairness and professionalism in all interactions.
• Promotes an environment of transparency trust and mutual respect upholding the highest ethical standards.

QUALIFICATIONS AND EXPERIENCE

Education

Certificate of education higher level of education desirable.

Qualifications

• Knowledge of Ukrainian labor legislation
• Knowledge of Oracle HR/any HRIS systems
• Experience of NGO work desirable
• Excellent interpersonal skills
• Good verbal and written communication skills in English (B2 or higher) and Ukrainian/Russian
• Proficient in digital tools including Microsoft Office suite and database management systems
• Excellent attention to detail organizational skills and discretion with confidential information
• Proven ability to handle challenging workload

Experience (Required)

Minimum 2 years experience in HR/Admin or data management related work.