Executive Assistant I
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Job Location:
Imus - Philippines
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies helping its clients represent protect and grow their brands. Leveraging a cloud-based infrastructure TaskUs serves clients in the fastest-growing sectors including social media e-commerce gaming streaming media food delivery ride-sharing HiTech FinTech and HealthTech.
The People First culture at TaskUs has enabled the company to expand its workforce to approximately 45000 employees globally. Presently we have a presence in twenty-three locations across twelve countries which include the Philippines India and the United States.
It started with one ridiculously good idea to create a different breed of Business Processing Outsourcing (BPO)! We at TaskUs understand that achieving growth for our partners requires a culture of constant motion exploring new technologies being ready to handle any challenge at a moments notice and mastering consistency in an ever-changing world.
What We Offer: At TaskUs we prioritize our employees well-being by offering competitive industry salaries and comprehensive benefits packages. Our commitment to a People First culture is reflected in the various departments we have established including Total Rewards Wellness HR and Diversity. We take pride in our inclusive environment and positive impact on the community. Moreover we actively encourage internal mobility and professional growth at all stages of an employees career within TaskUs. Join our team today and experience firsthand our dedication to supporting People First.
As an Executive Assistant Your day will usually go around checking your calendar for todays terms of their calendar you must keep in mind that your executives time is precious and limited so you need to know whats important and how to balance it all. Meanwhile in terms of emails youre exposed daily to highly confidential information so youre expected to be tactful and pragmatic. Expect that you will be doing a lot of tasks which includes getting coffee implementing company-wide initiatives to pretty much coordinating with everyone. So prepare to be resourceful to make things happen!
You will also be a gatekeeper and also someone who is not afraid to chase down people for information (onsite or enterprise wide). Your work hours will vary in some way mostly late afternoon so as to cover the US ET business hours but the hours may change from time to time depending major site activities client visit or executive visits.
Responsibilities & Duties
Coordinate calendars and schedule meetings. Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed
Prepare the meeting room for the stakeholders meeting and clean out the meeting rooms after the meetings
Source for venues and liaise with local vendors and provide ground support for local events/ on-site local marketing events
Be involved in event invitation process: Emailing invites following up on RSVPs
Perform other related duties as requested or as responsibilities dictate
Project Support: Assist with follow-ups collaborate with internal team members and prepare regular reports on project progress
Manage calendars meetings appointments and travel arrangements
Prepare reports presentations and official correspondence
Act as a point of contact between executives and internal/external stakeholders
Maintain records files and confidential documents with high accuracy
Coordinate with cross-functional teams to ensure smooth daily operations
Collaborate with other Executive Assistants in SEA to provide admin coverage and general team support where applicable.
Handle ad-hoc tasks and support leadership and company level initiatives as required
Be organized and can work with grace under pressure.
Requirements:
So what is it were looking for Since this is an EA post we need someone who can act as a gatekeeper for the executives professional life. Its also key that you will be able to handle administrative duties that you can collaborate well with other key members of the organization globally and you can gravitate towards action and urgency when accomplishing tasks. We need someone who has at least 2 - 3 years of related experience Bachelors degree or an equivalent combination of education training and experience. High B2 written and verbal communication skills. The candidate also must be amenable to work during the graveyard shift.
Lets be technical. We need someone with technical skills or at least able to learn technical concepts and also be able to use Google Sheets and Slides proficiently. Someone who is knowledgeable in creating/updating reports and also taking raw data and helping to create one-page slide decks. We need someone whos knowledgeable in presentation communication and interpersonal skills. Also we need someone who can navigate his/her way with different Google suite applications.
We need someone whos highly motivated and independent with a commitment to oversee projects. We also need someone whos organized and can work with grace under pressure.
How We Partner To Protect You: TaskUs will neither solicit money from you during your application process nor require any form of payment in order to proceed with your application. Kindly ensure that you are always in communication with only authorized recruiters of TaskUs.
DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds demographics and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process please let us know.
We invite you to explore all TaskUs career opportunities and apply through the provided URL Experience:
IC
Key Skills
About Company
TaskUs combines expert teammates and cutting-edge technology to solve customer challenges, safeguard users, develop AI and drive growth.
