Personnel Secretary

Qualifications:

1. High School diploma or GED
2. Clerical experience preferred
3. Microsoft and Google Suite experience preferred
4. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

FLSA Status: Non-Exempt

Reports To: Personnel Director

Background Check Required: (Ala. Code 16-22A-5)-Upon offer of employment employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks must not be more than 10 years old.

Required Knowledge Skills and Abilities:

1. Organizing and coordinating skills
2. Knowledge of organizational structure workflow and operating procedures
3. Ability to keep business matters confidential
4. Ability to type 60 words per minute
5. Proficiency in Microsoft Word and Google Suite programs
6. Ability to speak with individuals in a pleasant and courteous manner in person and on the phone
7. Ability to create compose and edit written material
8. Ability to organize materials and maintain accurate records
9. Ability to distribute documents in an efficient manner
10. Ability to maintain and establish effective relationships within the workplace
11. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment
12. Skills in organizing resources and establishing priorities
13. Knowledge of structure policies and procedures of a large organization
14. Ability to coordinate and organize meetings and special events
15. Seasoned professional secretary to manage multiple priorities and to interact with a variety of people professionals and organizational entities.

Essential Functions:

1. Coordinates facility resources applicable supplies and the necessary participants for meetings/ workshops
2. Manage the absence management system for the District
3. Collects and manages mail and faxes in an efficient and effective manner
4. Establishes and maintains databases as required
5. Collects data and assimilates as necessary
6. Prepares reports and assists with projects as necessary
7. Prepares memorandums and other correspondence as necessary
8. Assures that policies procedures and standards are followed in accordance with local state and federal guidelines
9. Serves as a primary point of contact for the personnel department.
10. Oversees the maintenance of the daily operations of the personnel office; creates and develops avenues of communication for all related constituents
11. Maintains applicable electronic databases files and programs as directed
12. Assist in the filing of applicable reports to Local State and Federal Governments to include any applicable constituency group
13. Provide assistance to the Personnel Dept. as needed
14. Maintain updates and inputs new data on administrators teachers substitutes and schools
15. Gathers and disseminates appropriate information for the hiring of all school system personnel
16. Assist with the certification of substitutes as required by Alabama Law
17. Maintain ability to submit E-Verifys on all school system personnel
18. Serve as recording secretary for the school board policy committee. Assist with website maintenance

• This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools.
• Under the Students First Act of 2011 no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30.

Expected Employment: 240 days/ 8 hrs. (full year)

Evaluation: According to established Board policies and administrative procedures and guidelines.

Salary Range: According to Madison City Schools Salary Schedule (Salary based on employment for complete year). Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

For School District information please click here (Right click and select Open link in new tab)

For Madison City Schools Salary Schedule please click here (Right click and select Open link in new tab)

Required Experience:

Junior IC