Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Location:
Krakow Lesser Poland PolandJob ID:
R0123882Date Posted:
Company Name:
HITACHI ENERGY SERVICES SP. Z O.O.Profession (Job Category):
Administration & FacilitiesJob Schedule:
Full timeRemote:
NoJob Description:
The Opportunity:
How Youll Make an Impact
- Administrative support: Performs various administrative activities including taking ownership of the executivesagenda/schedule and expense reports.
- Confidential support: Acts as point of contact for internal/external enquiries by phone and email initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members.
- Documentation: Researches compiles verifies and analyzes information. Prepares reports presentations organization charts and related correspondence.
- Communication - Responsible for different communication tasks ensuring knowledge and information is shared and keeping others up to date.
- Processes - Implements Hitachi Energy processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
- Events: Arranges business critical internal/external events including meeting agendas travel arrangements itineraries accommodation conferences visiting speakers etc.
- Obtaining and organizing information for use in conferences speeches and reports as requested by the Executive
- Editing proofing formatting document design/production form filling and data entry. Scheduling/coordinating meetings diaries and travel arrangements
- Receiving/relaying telephone messages from internal and external sources managing the time/interaction executives have with internal and external sources
- Organizational knowledge (i.e. financial processes authorization processes eg.)
Your Background:
- 6 years experience in Executive Assistant roles supporting Senior Leaders.
- Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
- Ability to operate in a fast-paced environment with high level of complexity.
- Flexibility to work over time zones and in hybrid/remote environment
- Strong communication and stakeholder management skills.
- Ability to proactively anticipate needs work independently and take initiative.
- Proficiency in Microsoft Office suite of applications.
- Fluency in English both written and spoken
More About Us:
We pride ourselves on offering a holistic range of competitive benefits to support your financial physical and mental wellbeing and personal development. We want you to truly thrive with us in work and out.
We can provide more information during the recruitment process.
We are committed to full transparency and compliance with all legal requirements ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the employment contract you will receive all remaining details of the offer giving you the time and space to review everything carefully.*
*Applicable only for Poland location align with local law regulations
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.
Required Experience:
IC
Key Skills
About Company
Discover how Hitachi Rail is connecting the future of mobility through integrated rail solutions, across rolling stock, signalling, digital technology and more.
