Administrative Assistant

Bestica is hiring for an Administrative Assistant to assistant Government Program Managers at Wright Patterson Air Force Base located in Dayton OH.

Description of Services: The employee shall meet all requirements per the basic contract and provide professionally and technically qualified individual(s) to perform all tasks in the following paragraphs to fulfil the requirements of this task order. The employee shall primarily provide services to assist in the Program Support Division (OMP). Specific functions shall include program management assistance and administrative support. The employee shall assist Government Program Managers in developing establishing implementing and monitoring contractual and financial services for assigned contracts/task orders.

Benefits:

• 10 PTOs
• 11 Federal Holidays
• Amazing work environment
• 401k

Location: Wright Patterson Air Force Base in Dayton OH 45433

Work schedule: Monday to Friday 07:30 to 16:30

Mandatory Requirements:

• The contractor shall have at least three years of experience as an administrative assistant.
• The Contractor shall be proficient with the following applications: Outlook Word Excel PowerPoint Teams and Zoom.
• Because of the nature of this position in working in 711 HPW/OMP and dealing with various personnel and contract related issues the Contractor shall have a Non-Disclosure Agreement in place with their company and the company shall provide a copy to the Program Manager of this task order. This is necessary in order to mitigate transfer of any confidential proprietary and/or sensitive information while in this position.

Tasks and Responsibilities:

• The contractor shall provide assistance in support of the day-to-day management of 711 HPW contractual requirements.
• Oversee 711HPW/OMPs record management program to include records inventory file management records disposition and training.
• Maintenance of comprehensive data repositories on critical management information activities and analysis related to assigned projects via a working knowledge of 711 HPW & USAFSAM programs.
• Support automated data activities (e.g. reports tables briefings spreadsheets databases etc.). utilizing Government systems.
• Provide other administrative and monitoring support as required to Contracts Program Managers (CPM) Contracting Officer Representatives (COR) and/or Contracting Officers (CO) in daily operations associated with establishment maintenance and oversight of contracts/task orders.
• Receive and process invoices and monthly status reports for 711 HPW contracts and task orders. Review invoices and reports for appropriateness and if necessary research and correct discrepancies or refer to the appropriate Contracts Program Manager.
• Establish and update project records for 711 HPW/OMP contracts/task orders in the Project Tracking System (PTS) or any other system government utilizes. Ensure that project records are up to date. Generate reports as required.
• Post and update all procurement and tracking spreadsheets (e.g. PR Log Management Log etc.)
• Request documentation (i.e DD250Z contractor concurrence etc.) for contract close out. The contractor shall inventory all physically complete/expired contracts and reconcile any discrepancies. The contractor shall provide status of closeout actions in a Contractor Progress Status and Management Report
• Set up new files distribution of correspondence and assisting with customer inquiries.
• Prepare copy fax and/or scan letters documents and forms as required for contracts and task orders. Route track mail and file letters documents and forms as necessary.
• Support the 711 HPW/OMP Division Chief with quantitative and statistical data.
• Assist 711 HPW/OM Department and 711 HPW/OM with suspense distribution and tracking
• Assist in supply ordering.

We at Bestica believe our success is a direct result of hard work and outstanding employee dedication. Our environment is dynamic friendly and collaborative. We foster a positive culture where innovation and synergy are encouraged to build our workplace into a community of like-minded passionate people.

Bestica is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If this opportunity aligns with your capabilities and career desires please take a moment to visit our website at .