Assistant Project Manager
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Job Location:
Dallas, IA - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Job description
Job Title: Assistant Project Manager
Location: Remote with travel as needed
Type: Full-time
Who we are:
Innodata (NASDAQ: INOD) is a leading data engineering company. With more than 2000 customers and operations in 13 cities around the world we are an AI technology solutions provider-of-choice for 4 out of 5 of the worlds biggest technology companies as well as leading companies across financial services insurance technology law and medicine.
By combining advanced machine learning and artificial intelligence (ML/AI) technologies a global workforce of subject matter experts and a high-security infrastructure were helping usher in the promise of AI. Innodata offers a powerful combination of both digital data solutions and easy-to-use high-quality platforms.
Our global workforce includes over 7000 employees in the United States Canada the United Kingdom the Philippines India Sri Lanka Israel and Germany. Were poised for a period of explosive growth over the next few years.
About the Role:
We are seeking a highly organized proactive and detail-oriented Assistant Project Manager to support delivery across a range of AI data collection programs. This is an ideal role for someone stepping into project management for the first time and looking to build strong experience in a fast-moving operations-heavy environment.
This role will support project and program leaders across multiple active workstreams including Voice AI studio projects as well as Physical AI Computer Vision image egocentric and video data collection programs. The Assistant Project Manager will help drive day-to-day coordination tracking communication and operational follow-through while learning the fundamentals of project delivery in complex collection environments.
The ideal candidate is highly dependable eager to learn comfortable managing multiple moving parts and able to support both structured workflows and fast-evolving operational needs. This person should be excited to grow into a project management career while contributing meaningfully to live programs from day one.
Key Responsibilities:
Project Delivery & Coordination
Support day-to-day project coordination across active data collection programs
Assist Project Managers and Program Managers with project plans trackers action logs risks dependencies and follow-ups
Help maintain timelines task ownership status updates and delivery documentation across multiple workstreams
Track open items and ensure timely follow-through on operational and project-related actions
Support execution against project requirements milestones and internal delivery expectations
Help surface blockers gaps and risks to project leadership in a timely manner
Cross-Functional Support
Coordinate with internal stakeholders including moderators operations teams recruiting vendors QA and project leadership
Help ensure teams are aligned on schedules deliverables staffing needs and operational next steps
Support communication and coordination between onsite remote and cross-functional teams as needed
Assist with meeting preparation note-taking action tracking and follow-up communication
Program Operations Support
Support operational execution across a range of collection environments including studio onsite remote and field-based programs
Help monitor project readiness staffing coordination throughput collection progress and issue resolution
Assist with launch readiness activities such as materials preparation process tracking scheduling support and operational setup
Contribute to smooth handoffs between planning launch and live delivery phases
Reporting & Documentation
Prepare and maintain project trackers status reports dashboards meeting notes and internal updates
Help ensure project records workflows and documentation remain accurate organized and up to date
Support leadership with clear well-structured reporting on project health timelines and risks
Help document SOPs workflows templates and project learnings for future reuse
Process Improvement & Scale Support
Identify opportunities to improve coordination communication tracking and operational consistency
Help strengthen project management processes tools templates and delivery playbooks across the practice
Support project setup and scaling efforts as new programs launch or existing programs expand
Travel as needed to support project setup launch readiness or operational coordination across sites
Job requirements
Qualifications:
13 years of experience in project coordination operations program support account coordination research operations or similar roles
Strong organizational skills and ability to manage multiple priorities at once
High attention to detail and strong follow-through
Strong written and verbal communication skills
Comfortable working in fast-paced evolving environments with multiple stakeholders
Ability to stay organized and effective while supporting several projects at different stages
Proficiency with common project management and productivity tools such as Excel/Google Sheets Airtable Asana Smartsheet or similar
Eagerness to learn project management fundamentals and grow into broader ownership over time
Preferred Qualifications
Experience supporting operational logistics studio research or production-heavy environments
Exposure to AI data collection research operations content operations or participant-based programs
Familiarity with project trackers scheduling meeting coordination reporting and action management
Experience working with vendors staffing partners or distributed teams
Willingness to travel as needed to support project setup launches and active delivery needs
What Success Looks Like
Project Managers and Program Managers are well supported in day-to-day execution
Trackers timelines notes and action items are accurate current and easy to work from
Cross-functional communication is organized and reliable
Risks blockers and loose ends are surfaced early and followed through consistently
New projects and active programs run with better structure visibility and coordination
The Assistant Project Manager grows into increasing ownership over time
Hourly Range: Up to $70000 annual salary
Hourly rates at Innodata vary depending on a wide array of factors which may include but are not limited to the role skill set educational background and geographic location.
Innodata is an equal opportunity employer and values diversity. We do not discriminate on the basis of race religion color national origin gender gender identity or expression sexual orientation age marital status veteran status disability status or any other legally protected status.
Innodata is committed to creating an inclusive environment for all employees and applicants. If you need assistance or accommodation during the application or recruitment process due to a disability please contact us and we will be happy to assist.
Applicants must be legally authorized to work in the United States at the time of hire. Innodata is unable to provide visa sponsorship now or in the future for this position.
Please be aware of recruitment scams involving individuals or organizations falsely claiming to represent employers. Innodata will never ask for payment banking details or sensitive personal information during the application process. To learn more on how to recognize job scams please visit the Federal Trade Commissions guide at you believe youve been targeted by a recruitment scam please report it to Innodata at and consider reporting it to the FTC at .
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Required Experience:
IC
