Digital Document Specialist

Auckland - New Zealand

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

The Fulton Hogan Life

Life at Fulton Hogan is about making the most of the opportunities taking responsibility having a crack being accountable and making it happen. We live by our REAL values Respect Energy & Effort Attitude Leadership and we demonstrate these through the good work we do every day as one team.

Nau mai haere mai ki tā mātou whānau Welcome to our Fulton Hogan Family

Were seeking for an experienced Digital Document Specialist to join us based in Ranui West Auckland as part of our Civil Construction Business.

This role is the system Gate Keeper of all projects related documentation. With your keen eye for detail youll be controlling documents such as reports drawings financial records and other confidential project-related electronic documents and correspondence with multi external parties.

The work we do specialises in infrastructure construction with a strong focus on reinforced concrete delivering projects such as bridges wharves water treatment plants storage tanks and pipelines. Youll get a glimpse into the interesting work we do in the infrastructure space.

This is a crucial role for our projects ensuring confidentiality along with accuracy in sharing information with the right peopleand in the right way.

In addition to the above you will:

Maintain Electronic Document Records Management System (EDRMS) by reviewing daily uploads
Maintain and manage all project/organisational documents ensuring correct filing version control and easy retrieval
Implement and enforce document control procedures standards numbering systems and naming conventions
Receive check track register and distribute documents (e.g. drawings reports contracts) to relevant stakeholders
Ensuring correctmetadata information tags is applied correctly
Train and support staff and contractors in correct document control processes and system use.
Run reports when required and offer training and support of the EDRMS to necessary stakeholders
Prepare organise and archive final documentation for project handover and long-term records.
Working alongside a various Project Managers Engineers and other technical members

On-the-job and ongoing training for business processes and the EDRMS will be provided youll be well supported by a wider Digital Document & Systems Team.

Were looking for someone with:

Electronic Document Records Management System (EDRMS) knowledge is preferred otherwise training will be provided
Strong MS Office suite expertise and good process knowledge
Strong attention to detail including both written and oral communication skills
Adaptability to learn and develop new systems quickly
Prior construction experience is an advantage but not a requirement
A Records & Information or Business Administration qualification will be advantageous but is not essential

Good Work equals Good Benefits

KiwiSaver employer contributions
Fuel discountcard
Parental leave top-up payment with additional return to work support
Family scholarships
Ongoing training and development career growth and progression opportunities
Great discounts at a wide range of retailers
Medical insurance an eligibility period applies
Life insurance

At Fulton Hogan we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us.

Creating Connecting and caring for the community

Our people regularly donate their time to local causes and initiatives while at a regional and national level we provide financial support skills and resources to a wide range of organisations that are strengthening our communities. Our focus aims to also reduce our impact on the environment and regenerate healthy new ecosystems. We look to partner with others to lift the standards of our industry and show customers lower-impact sustainable ways of delivering infrastructure.

Learn more about us: Homepage - Fulton Hogan and make an application to join our growing industry.

#DocumentController

Required Experience:

The Fulton Hogan LifeLife at Fulton Hogan is about making the most of the opportunities taking responsibility having a crack being accountable and making it happen. We live by our REAL values Respect Energy & Effort Attitude Leadership and we demonstrate these through the good work we do every day...