Executive Assistant to ED
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Job Location:
Monthly Salary:
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Executive Assistant Location: Delhi Okhla Phase-3
Job Overview: We are looking for a highly organized proactive and resilient Executive & Personal Assistant to support the Executive Director (ED) – Growth & Strategy. This role is critical in enabling efficient operations supporting strategic initiatives and ensuring seamless coordination across internal and external stakeholders in a fast-paced environment.
Key Responsibilities: Strategic Administrative & Calendar Management • Precision Scheduling: Manage and optimize the ED’s calendar ensuring efficient time utilization with zero scheduling conflicts. • Meeting Excellence: Coordinate board meetings and high-level stakeholder engagements including agenda preparation minute-taking and follow-up tracking. • Task Prioritization: Align the ED’s daily schedule and tasks with departmental priorities particularly Sales targets and New Market Initiatives. Communication & Stakeholder Coordination • Professional Liaison: Act as the primary point of contact between the ED and key stakeholders ensuring timely acknowledgment and responses within 24 hours. • Correspondence Management: Draft review and manage professional communications reports and presentations for internal and external audiences. • Confidentiality: Maintain strict confidentiality while handling sensitive business and personal information. External Relationship & Travel Management • Relationship Support: Assist in building and sustaining strong relationships with industry leaders and strategic partners. • Travel Logistics: Manage end-to-end domestic and international travel arrangements including itineraries visas and local transportation. • On-Site Support: Accompany the ED on business trips as required ensuring smooth coordination networking facilitation and logistical support. Operational Agility & Availability • High Responsiveness: Provide support in a dynamic environment with flexibility for extended hours and occasional travel based on business needs. • Resilience: Demonstrate composure under pressure adaptability to shifting priorities and responsiveness to direct feedback.
Requirements • Experience: Proven experience as an Executive Assistant or Personal Assistant preferably in renewable energy infrastructure or related sectors. • Attributes: Highly organized presentable and professional with strong interpersonal skills. • Communication: Excellent verbal and written communication skills in English with the ability to distill complex information into clear executive summaries. • Technical Skills: Advanced proficiency in Microsoft Office Suite and modern digital collaboration tools. • Structured Thinking: Ability to convert fast-paced instructions into clear actionable outcomes. • Independence: Strong ability to work with minimal supervision and make sound decisions. • Curiosity & Learning Agility: Proactive approach to learning and staying updated on developments in the Indian energy sector.
