Research Ethics (Studies) Coordinator

Union: Non-Union
Number of vacancies:  3
New or Replacement: New
Site: Hydro Place - 700 University Avenue
Department:  Research Ethics Operations
Reports to:  Senior Manager Research Ethics Operations
Salary: $40.49 to $60.73 per hour
Shifts: Monday to Friday
Hours: 37.5 per week
Status: Temporary Full-Time (12 month contract)
Closing Date: April 10 2026

Position Summary

The Research Ethics Coordinator for the Research Ethics Board (REB) is a key administrative position within the research structure of the University Health Network. The position has both scientific and ethics review functions as well as a liaison function. The Coordinator is responsible for the coordinating and managing all aspects of the submission review revision and approval of research protocols within the University Health Network. The Coordinator must be familiar with experimental design as it applies to biomedical research and be familiar with the most recent ethical standards as captured in the Tri-Council Policy Statement. The Coordinator must be able to communicate and liaise effectively with the REB Co-chairs investigators research coordinators and administrative staff throughout UHN as well as with outside groups such as pharmaceutical companies and government agencies. The Coordinator coordinates and supports the REB and its members. The Coordinator must have effective organizational skills and is responsible for supervising the daily maintenance of electronic files. The Coordinator must be able to work independently but under the supervision of the Senior Manager and Team Lead.

Duties

• Coordination and review of all REB submissions and its corresponding study documents (e.g. research protocols Investigator Brochures consent forms etc.) received by the REB office for initial REB submissions amendments protocol deviations unanticipated problems adverse events renewals closures researchers responses to REB queries and make recommendations for decision or need for revision;  
• Acting as a Research Ethics liaison you will work with the REB Chairs Vice-Chairs Panel members and other members of the Ethics Review Services team throughout the ethics review process to ensure REB submissions are in compliance with relevant regulations guidelines and policies;
• Providing accurate and complete documentation of REB discussions and decisions;
• Coordination and the maintenance of electronic documents to ensure timely and accurate record keeping; responsible for appropriate archiving of electronic files (as required);
• Communication and education;
• Attending REB Meetings.

Qualifications :

• At minimum a Bachelors degree in a health-related or life sciences field or equivalent combination of education/experience related to clinical trials; Masters preferred
• Minimum five (5) years experience in clinical research conducting trials or acting as a research coordinator or monitor
• Strong knowledge of research administration and ethics regulatory frameworks (e.g. most recent Tri-Council Policy and Ethical Conduct for Research involving Human Participants ICH-Good Clinical Practice Guidelines Health Canada Division 5 FDA regulations PHIPA etc.)
• Possess a working knowledge of health and social sciences research methodology
• Excellent analytical organizational and time management skills required
• Excellent interpersonal verbal and written communication skills
• Must be resourceful and have consultative skills
• Demonstrated ability to use tact and discretion in a high-workload highly demanding academic research environment where breadth of research and ethical issues can be diverse novel and/or complex
• Computer proficiency (e.g. Microsoft Office Teams Adobe Reader etc.) and asset
• Experience with an electronic REB application system (e.g. CAPCR Romeo Infonetica etc.) an asset
• Certification as a Clinical Research Professional (e.g. SOCRA ACRP etc.) an asset
• Demonstrated knowledge in bioethics an asset
• Experience as a volunteer REB committee member an asset 

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract