Event Manager

Tokyo - Japan

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Role Purpose

To flawlessly deliver approx.6 - 7 Japan conferences as a Manager as part of the global events team creating exceptional customer experiences for every attendee sponsor and associate attending events.

Primary Responsibilities

Ensure the flawless execution of conferences in Japan as an integral member of the global event operations team.
Collaborate and communicate effectively with conference teams worldwide to deliver exceptional first-class events.
Take direct ownership of budgets including preparation negotiation and accurate monthly forecasting for conferences with a combined expense of $9 million USD. Proactively manage risks and provide recommendations for corrective actions as needed.
Oversee relationships with conference partners conducting regular reviews and negotiating favorable contracts to ensure collaboration with top-tier partners.
Manage all aspects of venue operations including room setups meeting facilities food and beverage event materials accommodation and audio/visual requirements.
Coordinate conference logistics such as transportation temporary staffing shipments and entertainment.
Contribute to the continuous improvement of event features and programs by reviewing and executing enhancements and analyzing attendee feedback to deliver outstanding and relevant event experiences.
Effective project management including guiding teams to meet deadlines adhere to schedules and utilize standardized templates.
Monitor and assess progress towards project goals adopting a solution-oriented approach to overcome challenges and achieve desired outcomes.
Develop and implement standard operating procedures aligned with global standards.
Serve as a key member of the global conference operations team building strong relationships with peers across regions and sharing best practices to elevate conference quality worldwide.

Expected Results

Flawless client experience with high client satisfaction scores and strong client retention
Build and maintain excellent working relationships
Achievement of financial objectives through strong financial management
Engagement and effective management of suppliers
Exceptional operational efficiency

Key Contacts

Global event operations team
Event Production Sales and Marketing teams
Business & Technology Insights Sales Executive Programs Consulting Finance Global counterparts in EMEA Australia N
Third party event partners venues & hotels

Education

Bachelors degree with focus on events and/or marketing preferred

Professional Experience

3-4 years of business meeting planning experience
Proven budget management abilities
Project management experience.

Key Competencies and Skills

Strong Financial Management Skills
Competent Project Manager
Strong Oral & Written Communication Skills
Client focused
Solution oriented with a high sense of urgency
Collaborative

#LI-Hybrid

#LI-JL1

Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective business and technology insights helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979 weve grown to 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our vast virtually untapped market potential offers limitless opportunities opportunities that may not even exist right now for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

What do we offer

Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race color creed religion sex sexual orientation gender identity marital status citizenship status age national origin ancestry disability veteran status or any other legally protected status and to seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Companys career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at 1 or by sending an email to.

Job Requisition ID:107708

By submitting your information and application you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.

Gartner Applicant Privacy Link: efficient navigation through the application please only use the back button within the application not the back arrow within your browser.

Required Experience:

Manager

Role PurposeTo flawlessly deliver approx.6 - 7 Japan conferences as a Manager as part of the global events team creating exceptional customer experiences for every attendee sponsor and associate attending events.Primary ResponsibilitiesEnsure the flawless execution of conferences in Japan as an inte...