Manager, Bid Support & Coordination

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Title: Manager Bid Support & Coordination

Reporting to: Director Bid Centre of Excellence JLL Business Services

Key stakeholders: KSA (Kingdon of Saudi Arabia) Head of Proposals Business Heads Operations Leads Subject-Matter-Experts Proposal Managers/Coordinators Graphic Designers

Direct reports: Bid Support Analysts and Specialists

Objective

Responsible for coordinating and managing the bid process for the KSA Projects Business Leads ensuring that the bid is well-prepared compliant and competitive. The role includes coordinating with internal teams managing bid timelines and tailor the bid accordingly.

What this job involves

Proposal (Bid) Management Role:

Coordinate the bid process from start to finish including PQQ preparation reading the RFP documents Bid plan preparation proposal development/compilation obtaining pertinent approvals (before submission) and final submission of technical & commercial proposals via emails hardcopies or portals.

Preparing high-quality bids and presentations using PowerPoint or MS Word

o Enhance visual impact of bid responses / presentations while utilizing the JLL Brand guidelines as well as region-appropriate imagery

Develop and maintain strong relationships with other JLL Departments (other than PDS) and coordinate accordingly to manage compile and submit the bid.

Manage and coordinate the bid process and ensure compliance with procurement regulations and internal guidelines.

Prepare Go/No-Go form draft and share with technical bid lead.

Share agreement/statutory documents with legal for review and obtain deviations.

Manage the bid documentation to ensure it is delivered reviewed and updated in accordance with Clients requirements.

o Archive bid documents and forms required for auditing purposes as part of the bid process

Produce and update company capability statements as per clients request.

Update bid tracker weekly and provide necessary information to incorporate in the Monthly bid dashboard. The dashboard could be maintained in an online platform such as Salesforce or offline in MS-Excel.

Coordinate with PMs gather and store relevant project experience for ongoing or completed projects to be used in proposals accordingly.

o Develop / update / maintain proposal baseline repositories structured as per a logical taxonomy and content type and ensure processes for easy search and retrieval for the required proposal/topic at hand

Create and update CVs for potential candidates included in the proposals.

Manage client portals (registration replies and submissions).

Prepare Bid hard-copies (when requested by client) and transmittals for bid submissions.

Team Management:

Manage a small team of proposal analysts / specialists and assume responsibility of hiring onboarding and training them and running regular knowledge sharing sessions for their constant learning and development

Provide guidance and mentorship for their career development.

Showcase the ability to hold crucial conversations and productive feedback discussions both regular and year end

Take accountability of employee engagement and support their ambitions while delivering on organizational objectives

Provide regular reporting on project and team metrics in custom formats meeting the organizational and stakeholder requirements

Undertake or facilitate regular QBRs with business stakeholders for own role as well as for the direct reports

Performance objectives

Deliver impactful client-focused and well-written bid responses and content

Display an in-depth understanding of JLLs various business lines and our business model

Ability to generate novel ideas drive content improvement/development initiatives display proactiveness ownership of individual tasks and ensure closure/project deliveries in strict timelines

Should be open to support during peak hours or after-office hours or weekend to contribute towards critical client submissions

Should be open to adjust leave requirements as per KSA regions holidays to ensure minimum disruption to bid deliverables

Ability to assess stakeholder expectations and nuances a mature outlook towards stakeholder communication and delivering on the mutually agreed objectives and timelines without fail

Key skills

Significant experience in progressive responsibility with quantifiable results in bid administration and/or management

Strong background in bids related to Project management construction & fit out projects.

Demonstrated problem-solving skills

Excellent interpersonal and communication skills with the ability to communicate well at all levels and in all forums from one-to-ones to group and workshops

Excellent time management skills and prompt responses to client and colleagues.

Skilled in PowerPoint Word and Excel.

Ability to operate in a dynamic environment

Strong sense of client servicing

Process orientation

Employee specification

12-16 years of experience from a professional services firm including a minimum of 5-6 years of independent proposal writing experience and a minimum of 5 years of team management experience

Alternatively can have Project Management experience (in Construction and Fit-out projects) of 7-8 years and 2-3 years of bid management experience in addition to the team management exposure as mentioned above

Location:

Scheduled Weekly Hours:

Job Tags:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.