Receptionist & Office Operations Coordinator
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Purpose Unlimitedis an independent financial services company with an unrelenting focus on customer-centric innovation delivered through technology-driven solutions. Led by entrepreneur Som Seif the company is developing a diversified product platform aimed at addressing historically underserved segments of the market. Purpose Unlimiteds businesses include Purpose Investments Advisor Solutions by Purpose and Status: This is for a current vacancyCompensation: $60000 $65000 Who you areWe are seeking a highly professional mature and proactive Receptionist & Office Operations Coordinator to serve as the face and operational anchor of our office. This role goes beyond traditional reception duties; it requires an individual who takes ownership of the front-of-house experience and actively identifies opportunities to elevate both client and employee ideal candidate demonstrates sound judgment strong attention to detail and a natural ability to anticipate needs. They are physically present highly engaged in the day-to-day office rhythm and takes pride in maintaining a polished high-functioning : What you will doFront-of-House Leadership & Client ExperienceActs as the primary point of contact for all visitors and callers delivering a consistently polished professional and welcoming experience. Takes full ownership of the reception and front-of-house environment ensuring it reflects the firms standards at all times. Greets clients with confidence and warmth offering refreshments and anticipating needs proactively. Oversees the presentation of all client-facing spaces including reception meeting rooms and common areas. Identifies and implements improvements that enhance both client and employee experience (e.g. layout amenities presentation flow).Coordinates visitor logistics including check-ins notifications and movement throughout the office with professionalism and sound Operations & CoordinationEnsures the smooth day-to-day functioning of the office using active oversight and demonstrating ownership beyond task execution with a focus on continuous improvement. Maintains a strong consistent physical presence in the office (5 days/week) including support at the Yonge office office services including mail deliveries supplies and facilities coordination. Oversees purchasing for office needs (e.g. supplies snacks refreshments) making thoughtful health-conscious and varied selections. Proactively monitors the workplace to identify gaps inefficiencies or areas requiring attention and takes initiative to resolve meeting room scheduling and ensures all spaces are consistently prepared to a high closely with administrative colleagues to ensure seamless coverage and operational consistency. Handles confidential and sensitive information with discretion professionalism and sound judgment. Employee Onboarding & Workplace ExperienceAssists with employee onboarding paraphernalia (access cards welcome gifts) to ensure a seamless and professional first-day experience for new hires. Partners with internal teams to ensure new employees are set up efficiently and feel welcomed from day one. Assists with offboarding tasks as & Safety ResponsibilitiesSupports office health & safety protocols including inspections reporting and documentation. Assists with emergency preparedness measures (e.g. fire warden first aid coordination evacuation procedures).Contributes to maintaining a safe compliant and well-managed workplace. Qualifications: What you will bring A mature highly dependable professional with a strong sense of ownership and accountability. Demonstrated ability to work independently anticipate needs and take initiative without direction. A mindset focused on continuous improvement and elevating the workplace experience. Strong interpersonal and communication skills with a polished and confident presence. Highly organized with excellent attention to detail and follow-through. Comfortable working fully on-site and being a central visible presence in the office. Experience in office operations facilities or customer service is an asset. Curiosity and comfort with technology including interest in using AI tools to improve efficiency and should you join usWe are one of Canadas Top Small & Medium Employers 2023 & believe in innovation and a vibrant culture- work for an innovative people-first financial services firm that values believe in a flexible work structure A flexible hybrid work model that empowers you to do your best work whether at home or the care about your rewards- Competitive compensation including equity care about your health comprehensive group health and dental benefits and life insurance at little to no cost to you. We also offer a Lifestyle Spending Account for all your wellness care about your quality of life- flexible paid time-off policy with unlimited vacation days and flexible sick and mental health care about your family- Paid parental leave for eligible employees with a care about your futureGenerous Group RRSP matching and an optional TFSA care about your development We offer training opportunities and tuition support Unlimitedis an equal employer and we are dedicated to fostering an inclusive and barrier-free work environment for all employees and candidates. We encourage all qualified candidates to apply and if accommodation is required during any stage of the recruitment process please contact any member of the People & Culture team at We thank all applicants for their interest; however only those selected for interviews will be work philosophy is a hybrid model allowing for flexibility and must be legally entitled to work in Canada. Immigration sponsorship is not offered for this may use artificial intelligence technology to assist in screening assessing or selecting applicants for this position. Final hiring decisions are made by qualified human reviewers.
Required Experience:
IC
