Executive Culinary Administrator

Were looking for an organized proactive and approachable Executive Culinary Administrator to support our Executive Chef and Culinary Division. This role ensures smooth daily operations helps coordinate key projects and supports team engagement initiatives. Youll support our Executive Chef and Senior Culinary Leadership Team in driving excellence across the kitchens while managing communications calendar and administrative projects.

This role also supports retention efforts and acts as a liaison with other hotel departments working closely with the Kitchen Manager and Culinary Operations Administrator to ensure alignment across Culinary and Stewarding operations. You will play a key role in maintaining structure efficiency and communication across the department balancing day-to-day administrative responsibilities with strategic projects and engagement initiatives.

Competitive Salary: $64000 - 66000 gross annually based on previous experience & education

Job Duties Include:  

Reporting to the Executive Chef responsibilities and essential job functions include but are not limited to the following: 

• Executive & Administrative Support - Manage the Executive Chefs calendar inbox and meeting coordination; prepare agendas take minutes and track follow-ups to ensure priorities and communications are well-organized.
• Communication & Departmental Coordination - Draft and distribute internal communications including policy updates and announcements; coordinate alignment between the Executive Chef Culinary Leadership Team and Executive Team.
• Project & Program Management - Support and track key departmental initiatives such as engagement programs recognition efforts and culinary Masterclasses ensuring timelines and outcomes are met.
• Onboarding Engagement & Culture - Lead onboarding for new culinary colleagues support Stewarding onboarding and organize team events and engagement activities to foster a positive and inclusive culture.
• Operational Support & Compliance - Maintain SOPs policies and the Culinary Cultural Manual; ensure compliance through tracking sign-offs and supporting alignment across Culinary and Stewarding operations.
• Reporting Insights & Continuous Improvement- Assist with reporting and P&L commentary track customer reviews and feedback trends and review group/VIP summaries to provide insights that enhance operational excellence and guest experience

Qualifications :

Required experience:

• Strong organizational communication and problem-solving skills
• Experience managing calendars emails and administrative workflows for senior leadership
• Comfortable creating presentations spreadsheets and documents in Microsoft Office Teams and SharePoint
• Experience with Dayforce Birchstreet or Canva is a plus
• Previous administration and coordination experience in a hospitality or culinary environment is ideal
• Adaptive structured and able to navigate complex schedules and seasonal demands with efficiency
• Innovative proactive and solution-focused with the ability to anticipate operational needs
• Friendly approachable and professional with a collaborative mindset
• Ability to balance operational priorities with strategic projects and engagement initiatives
• Open-minded adaptable and comfortable working in a role that evolves over time in line with business and operational needs

Additional Information :

Job Perks & Benefits:

• Comprehensive benefits package (Medical Vision & Dental) including extended benefits like; Mental Health Orthodontics Fertility Drugs and Gender Affirmation for full time permanent status employees
• Defined Contribution Pension Plan with employer matching up to 5% of annual earnings for full time permanent status employees
• Employee travel program with discounts on room rates as well as on food & beverage at Fairmont & Accor properties world-wide
• Access to the Mountain Explorer Travel Program exclusive room rates for colleagues which includes 50% off all food & beverage when staying at Fairmont Resorts in Lake Louise Jasper & Whistler
• Discounts while using our resorts Food & Beverage Outlets Fitness Centre Spa and Fairmont Banff Springs Golf Courses
• Subsidized staff accommodation provided on-site for full time status employees
• One complimentary meal per shift in our staff cafeteria (additional meals can be purchased for $4/meal)

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

APPLY TODAY: Whether youre just launching your career or looking for a new adventure we invite you to visit  to learn more about Fairmont Banff Springs and the extraordinary opportunities that exist within our resort!

We encourage you to let us know if you require any accommodations through the application/recruitment process and we will work with you to meet your needs. Persons who anticipate needing accommodations for any part of the application or interview process may contact in confidence: 

#CWMRLeadership

Remote Work :

No

Employment Type :

Full-time