HR Operations Specialist (Payroll Japanese Speaker)
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Job Location:
Kuala Lumpur - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life such as energy infrastructure chemicals and minerals safely efficiently and more sustainably.
Were the first software business in the world to have our sustainability targets validated by the SBTi and weve been recognized for the transparency and ambition of our commitment to diversity equity and inclusion. Weve also recently been named as one of the worlds most innovative companies.
If youre a curious and collaborative person who wants to make a big impact through technology then we want to hear from you! Find out more at AVEVA Careers.
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Job Title: HR Operations Specialist
Location: Kuala Lumpur/Tokyo/Singapore
Employment Type: Full-time hydrid work arrangement
The job
This role primarily provides People Services operational support with a strong focus on payroll operations for AVEVAs Japan entity with the potential to expand support to other countries in the future. The role serves as the key point of contact for employees and stakeholders on payroll-related matters including payroll processing statutory requirements and payroll inquiries. It is responsible for addressing employee queries resolving payroll issues and providing guidance on benefits administration and relevant HR policies and procedures.
Key responsibilities
Manage and coordinate end-to-end payroll operations for Japan ensuring accuracy timeliness and compliance with all local statutory and regulatory requirements.
Liaise closely with the external payroll vendor to ensure payroll is processed accurately and on time and resolve any discrepancies or payroll-related issues.
Prepare and validate payroll inputs including salary changes allowances overtime bonuses commissions and other payroll adjustments through the HRIS ensuring all cyclical payroll activities are completed according to the payroll calendar.
Review and validate payroll reports provided by the payroll vendor to ensure payroll calculations deductions and statutory contributions are accurate prior to approval and finalization.
Manage Japan-specific statutory payroll requirements including income tax resident tax and social insurance contributions (health insurance pension employment insurance and long-term care insurance where applicable).
Coordinate and manage the Japan year-end tax adjustment process including data collection reconciliation validation with the payroll vendor and employee communication.
Ensure accurate administration and reconciliation of overtime payments in compliance with Japanese labour regulations.
Act as the key point of contact for employees and stakeholders for payroll benefits pension insurance and health & wellbeing related queries providing timely and accurate support.
Administer employee benefits programs including DC pension schemes insurance plans and other benefits in accordance with company policies and local regulations.
Ensure General Ledger (GL) reports are prepared and submitted to Finance accurately and on time each month to support the month-end close process.
Maintain payroll documentation records and audit trails to ensure compliance with internal policies statutory regulations and audit requirements.
Support payroll reconciliations reporting and internal/external audits as required.
Identify opportunities to improve payroll processes HRIS utilization and vendor collaboration to enhance payroll accuracy compliance and service delivery.
Essential requirements
Strong ability to interpret and communicate HR policies procedures and payroll-related programs clearly to employees and stakeholders.
Solid knowledge of labour laws statutory requirements payroll processes and benefits administration for countries within the assigned scope with a strong focus on Japan.
Proven experience in managing payroll operations and benefits administration for Japan including coordination with payroll vendors and ensuring compliance with local regulations.
Good understanding of Japan statutory requirements such as income tax resident tax social insurance and year-end tax adjustment processes.
Strong interpersonal and communication skills with the ability to work effectively in a diverse and multicultural environment.
Proficiency in both Japanese and English (spoken and written) is required to support employee queries and liaise with various stakeholders and vendors.
Experience working with HR Information Systems (HRIS) particularly Workday along with payroll systems and reporting tools to support payroll processing data management reporting and analysis.
Proficient in Microsoft Office applications including Word Excel Outlook and PowerPoint.
Desired skills
Diploma or Bachelors Degree in Human Resources Business Administration or related field
Min 4-5 years in Payroll experience especially Japan payroll processing.
People at AVEVA
Were focused on the single most important part of AVEVAs business: our recruitment and reward to experience and engagement our partnerships across the business create and enable the conditions for every individual to thrive.
Doing the best we can for our great peoplerequires quick thinking and big thinking. Our team is as involved in the day-to-day activities affecting the employee experience as we are in the global transformation projects shaping AVEVAs future. Join us and become part of a diverse and vibrant group thats striving to make every day at AVEVA even better than the last.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.
Required Experience:
IC
Key Skills
About Company
At AVEVA, we work with you and harness the power of our ecosystem, to deliver solutions and expertise to optimize engineering, operations and performance.
