Administrative Office Coordinator

OUR MISSION AND PERFORMANCE EXPECTATIONSThe MENTOR Network is a mission-based organization dedicated to providing high quality services to those we serve. Therefore to deliver on our mission The Network expects every employee to perform his or her job first and foremost in accordance with the Companys Coordinates administrative support for an office or region within a state which may include coordination of building maintenance office equipment and purchasing. Supervises work flow of administrative staff under the direction of a manager or director. May also perform administrative duties such as scheduling preparing correspondence answering telephones and filing. May also provide program operations : Monday through Friday 8a-5pIn-Office PositionRate of Pay: $17.50/HRESSENTIAL JOB FUNCTIONSTo perform this job successfully an individual must be able to satisfactorily perform each essential function listed below: Supports Managers Directors Executives and Officers with daily administrative duties including scheduling travel planning and routine work performed and plans organizes delineates and schedules duties and responsibilities of office or department staff. Provides backup support for administrative staff to cover phones and other duties as that appropriate training and continuing in-service training instruction is received by all assigned personnel as the administrative functions for the department such as billing accounting payroll and other related activities as needed. Develops systems/reports which guide and support administrative operations as in preparation and maintenance of contracts and contract space planning lease formalities and office operational matters as building maintenance/repair office equipment and purchasing. Maintains and develops relationships with vendors including getting plans and attends department/program meetings retreats trainings and events as assist with Human Resource related tasks including interviewing hiring orientation and training and performance evaluations processing paperwork and maintaining employee records. Maintains databases such as the Networks Census and maintains payroll and invoices/account payables for all disciplines within the office or department. Investigates all discrepancies and resolves all payroll problems. Performs timekeeper responsibilities for assigned employees as act as central contact for disseminating information from departments offices states and regionsPerforms other related duties and activities as RESPONSIBILITIESNone Knowledge and Skills required by the Job The requirements listed below are representative of the knowledge skill and/or abilities required to perform the job: Education and Experience: Associates degree in related field 2-3 years of experience in administrative support. An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience Licenses and Registrations: None requiredOther Skills and Abilities: None notedOther Requirements: Travel as neededPhysical Requirements:Light work. Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time the job is rated for light work. AMERICANS WITH DISABILITIES ACT STATEMENT External and internal applicants as well as position incumbents who become disabled must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.