Executive Administrative Assistant Legal
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
GENERAL SUMMARYUniversity of St. Augustine for Health Sciences (USAHS) is currently seeking a highly-qualified experienced executive administrative assistant to provide support to senior institutional leadership. The ideal candidate must be professional proactive and able to anticipate the needs of senior leaders. This position is responsible for providing all aspects of administrative support. Candidate must be highly proficient in Word Excel and PowerPoint. Individual will be responsible for word processing budget tracking data reporting and creation of addition the qualified candidate will handle incoming and outbound phone calls expense reporting and spreadsheets in support of institutional is a campus-based position located on the Austin campus in Austin Texas and requires a presence on campus 5 days per DUTIES AND RESPONSIBILITIESGeneral Duties: Calendar scheduling to include coordinating scheduling and updating of calendars across time zones and geographies; work in collaboration with other administrative assistants and academic program assistants across the university to coordinate group meetings. Manage domestic and international travel itineraries to include coordinating travel and lodging arrangements updating calendars with travel information and confirming reservations; conduct research as needed for travel arrangementsProvide a bridge for smooth communication between the senior leaders office and internalDepartments while demonstrating credibility trust and support. Manage expense reports in PeopleSoft and through manual methods and submit for reimbursement Provide primary support for meetings to include arranging all meeting logistics including but not limited to preparing agendas collecting information arranging live meetings/interactive software video conferences conference calls hotel accommodations catering room set up document preparation coordinate offsite meetings and logistics etc. Prepare documents such as spreadsheets and PowerPoint presentations create and maintain organizational charts handle correspondence take meeting minutes and prepare documents as directed Prepare process and maintain database for special reports including; invoices check requests time off forms expense reports memberships subscriptions and other needs as directed Establish and maintain an organized system for maintaining regular and confidential files and recordsCoordinate and develop campus events and functions. Anticipate the needs of the institution; assume responsibility for projects and make suggestions about current processes and procedures Responsible for monitoring and ordering supplies and managing office equipment requests in relation to maintenance; printers copier service calls and other needs as requestedAct as the first point of contact for potential students and guests in the reception area; responsible for dealing with inquiries on the phone and for creating and maintaining a schedule to ensure proper coverage of the front desk receptionist area across campus locations; will identify engage and oversee supplemental workers for the receptionist DUTIES AND RESPONSIBILITIESMay perform other duties and responsibilities that management may deem necessary from time to IN ORGANIZATIONREPORTS TO: Senior leadership team memberPOSITIONS SUPERVISED: Not applicableTECHNICAL MANAGERIAL and PEOPLE SKILLS REQUIREDTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Incumbents will be evaluated in part based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential and/or EXPERIENCEMust have a high school diploma college degree or equivalent experience preferred. Secondary education or a degree in a business school trade school or an associate degree or equivalent experience highly preferred.A minimum of 5 -7 years of administrative support experience preferably at the executive level experience working in higher education is highly COMPETENCIES Collaborates - Building partnerships and working collaboratively with others to meet shared Resilient - Rebounding from setbacks and adversity when facing difficult Trust - Gaining the confidence and trust of others through honesty integrity and Results - Consistently achieving results even under tough - Creating new and better ways for the organization to be Focus - Building strong customer relationships and delivering customer-centric COMPETENCIESMust possess solid and advanced level skills in MS Outlook Word Excel PowerPoint and SharePoint. Knowledge of Visio is a be a detail-oriented self-starter who can work both individually and in a collaborative team environment; have the ability to handle multiple tasks in a constantly changing ability to multitask and handle competing priorities solid organizational skills customer service oriented ability to communicate wellExcellent written and verbal communication skills; excellent listening and assimilation skills and the ability to thrive in a fast-changing to travel as required for university meetingsWORK ENVIRONMENTWork is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting e.g. walking standing communicating and other physical functions as necessary.
Required Experience:
Junior IC
Key Skills
About Company
Explore healthcare graduate degrees at the University of St. Augustine for Health Sciences. Our programs include DPT, OTD, MOT, SLP, PA, Nursing, and more.
