Executive Administrative Assistant FCATM Tech

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: 6 days ago

Vacancies: 1 Vacancy

Job Summary

Job Description:

At Bank of America we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients teammates communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace attracting and developing exceptional talent supporting our teammates physical emotional and financial wellness recognizing and rewarding performance and how we make an impact in the communities we serve.

Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.

At Bank of America you can build a successful career with opportunities to learn grow and make an impact. Join us!

Job Description:

This job is responsible for providing diverse and confidential administrative support including extensive calendar management. Key responsibilities include supporting management with administrative tasks coordinating travel arrangements processing expenses gathering and reporting information relevant to/for the executive and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives projects or activities in a responsive and personable manner.

This role will support a high-level executive with administrative duties and will work closely with the Business Operations Manager to ensure all operational needs are met.

Responsibilities:

Communicates with executives and line management to gather and convey relevant information
Answers managers phone line documenting accurate messages and handling calls with appropriate judgment
Manages the calendar of multiple stakeholders proactively effectively resolving conflicts that arise in a professional manner
Manages all travel planning and expenses coordinating schedules for executive to maximize time and create efficiencies
Prepares meeting minutes and related meeting documents utilizing written and oral communication skills
Liaises with outside groups to coordinate events where the executive is a corporate chair director or committee member
Engages in high-level client contact and supports conversations related to sensitive information utilizing considerable diplomacy and judgment

Required Qualifications:

3 years of administrative support experience
Organization time management discretion and confidentiality
Attention to detail accuracy and thoroughness
Expertise with Outlook PowerPoint Teams Copilot and other Microsoft Office products
Adaptability to frequent and fast changes
Superior interpersonal and communication abilities
Strong collaboration skills
Scheduling of meetings and daily calendar management
Assembling PowerPoint presentations and other meeting materials
Preparing the executive for each days meetings including daily calendar review and materials prep
Supporting onboarding and offboarding of new hires including ordering and returning equipment
Arranging travel plans and itineraries
Processing expenses in Concur
Planning scheduling and coordinating team meetings and events in collaboration with the Business Operations Manager
Managing access requests and inputting visitors into the visitor access system
Acting as proxy for the executive in various approval systems of record
Coordinating with other admins to ensure supply levels are adequate and ordering supplies as needed
Providing coverage in assisting other senior leaders as needed
Being resourceful and working independently to resolve issues or find answers

Desired Qualifications

Knowledge of Bank of America systems including Concur Webex corporate travel MyFacility Guardian and Workday

Skills:

Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Problem Solving
Research
Facilities Management
Office Administration
Oral Communications
Recording/Organizing Information
Written Communications

Minimum Education Requirement: Bachelors degree or equivalent experience

Shift:

1st shift (United States of America)

Hours Per Week:

Required Experience:

Junior IC

Job Description:At Bank of America we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients teammates communities and shareholders every day.Being a Great Place to Work is core...

Job Description:

At Bank of America you can build a successful career with opportunities to learn grow and make an impact. Join us!

Job Description:

This role will support a high-level executive with administrative duties and will work closely with the Business Operations Manager to ensure all operational needs are met.

Responsibilities:

Communicates with executives and line management to gather and convey relevant information
Answers managers phone line documenting accurate messages and handling calls with appropriate judgment
Manages the calendar of multiple stakeholders proactively effectively resolving conflicts that arise in a professional manner
Manages all travel planning and expenses coordinating schedules for executive to maximize time and create efficiencies
Prepares meeting minutes and related meeting documents utilizing written and oral communication skills
Liaises with outside groups to coordinate events where the executive is a corporate chair director or committee member
Engages in high-level client contact and supports conversations related to sensitive information utilizing considerable diplomacy and judgment

Required Qualifications:

3 years of administrative support experience
Organization time management discretion and confidentiality
Attention to detail accuracy and thoroughness
Expertise with Outlook PowerPoint Teams Copilot and other Microsoft Office products
Adaptability to frequent and fast changes
Superior interpersonal and communication abilities
Strong collaboration skills
Scheduling of meetings and daily calendar management
Assembling PowerPoint presentations and other meeting materials
Preparing the executive for each days meetings including daily calendar review and materials prep
Supporting onboarding and offboarding of new hires including ordering and returning equipment
Arranging travel plans and itineraries
Processing expenses in Concur
Planning scheduling and coordinating team meetings and events in collaboration with the Business Operations Manager
Managing access requests and inputting visitors into the visitor access system
Acting as proxy for the executive in various approval systems of record
Coordinating with other admins to ensure supply levels are adequate and ordering supplies as needed
Providing coverage in assisting other senior leaders as needed
Being resourceful and working independently to resolve issues or find answers