Event Planner

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 19 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Event Planner

Job Summary: As an Event Planner at IEEE you will be responsible for conceptualizing planning and executing a wide range of events from conferences and committee meetings to social gatherings and internal functions. You will work closely with various stakeholders including the internal Staff Volunteer members and external partners to ensure that our events are well-coordinated successful and contribute to the overall success of IEEE.

Key Responsibilities:

Event Planning: Collaborate with internal teams and external partners to define event objectives and requirements. Develop comprehensive event plans including budgets timelines and logistics.
Venue Selection: Identify and secure suitable venues for events negotiate contracts and manage vendor relationships to ensure the successful execution of events.
Program Support: Maintain event agendas manage speakers or presenters and provide guidance on event planning best practices.
Logistics Management: Oversee all aspects of event logistics including registration catering audiovisual needs transportation and accommodations to guarantee a seamless event experience.
Registration Management: Create and maintain registration sites compose attendee communication provide registration reporting oversee deployment of event apps manage room blocks prepare for onsite attendee management.
Budget Management: Monitor and manage event budgets track expenses and provide regular financial reports to ensure events stay within budgetary constraints.
Post-Event Evaluation: Conduct post-event evaluations to measure the success of each event gather insights and identify areas for improvement.
Compliance: Ensure all events comply with relevant policies and guidelines including safety privacy accessibility sustainability diversity & inclusion.
Special Projects and Initiatives: As assigned.
Event Concept Presentation & Communication:Skilled in developing and delivering strategic data-driven presentations using Microsoft PowerPoint and related tools effectively communicating event concepts proposals and results to internal and external stakeholders to influence decisions and drive outcomes

Skills & Other Requirements:

Bachelors degree in Event Planning Hospitality Management or a related field (preferred).
Certified Meeting Professional (CMP) designation preferred but not required.
Proven experience as an event planner or coordinator with a strong portfolio of successfully executed events.
Excellent project management skills including the ability to multitask and meet deadlines.
Strong negotiation and vendor management skills.
Proficiency in event planning software and tools such as Cvent.
Exceptional communication and interpersonal skills.
Creative thinking and problem-solving abilities.
Attention to detail and a commitment to delivering high-quality events.

Job Title: Event PlannerJob Summary: As an Event Planner at IEEE you will be responsible for conceptualizing planning and executing a wide range of events from conferences and committee meetings to social gatherings and internal functions. You will work closely with various stakeholders including th...

Job Title: Event Planner

Key Responsibilities:

Event Planning: Collaborate with internal teams and external partners to define event objectives and requirements. Develop comprehensive event plans including budgets timelines and logistics.
Venue Selection: Identify and secure suitable venues for events negotiate contracts and manage vendor relationships to ensure the successful execution of events.
Program Support: Maintain event agendas manage speakers or presenters and provide guidance on event planning best practices.
Logistics Management: Oversee all aspects of event logistics including registration catering audiovisual needs transportation and accommodations to guarantee a seamless event experience.
Registration Management: Create and maintain registration sites compose attendee communication provide registration reporting oversee deployment of event apps manage room blocks prepare for onsite attendee management.
Budget Management: Monitor and manage event budgets track expenses and provide regular financial reports to ensure events stay within budgetary constraints.
Post-Event Evaluation: Conduct post-event evaluations to measure the success of each event gather insights and identify areas for improvement.
Compliance: Ensure all events comply with relevant policies and guidelines including safety privacy accessibility sustainability diversity & inclusion.
Special Projects and Initiatives: As assigned.
Event Concept Presentation & Communication:Skilled in developing and delivering strategic data-driven presentations using Microsoft PowerPoint and related tools effectively communicating event concepts proposals and results to internal and external stakeholders to influence decisions and drive outcomes

Skills & Other Requirements:

Bachelors degree in Event Planning Hospitality Management or a related field (preferred).
Certified Meeting Professional (CMP) designation preferred but not required.
Proven experience as an event planner or coordinator with a strong portfolio of successfully executed events.
Excellent project management skills including the ability to multitask and meet deadlines.
Strong negotiation and vendor management skills.
Proficiency in event planning software and tools such as Cvent.
Exceptional communication and interpersonal skills.
Creative thinking and problem-solving abilities.
Attention to detail and a commitment to delivering high-quality events.