Office Administrator
Share
Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Office Administrator - Church of the Ascension OttawaAbout the Church of the AscensionChurch of the Ascension is an Anglican parish serving a welcoming and active faith community in Ottawa. The parish is committed to supporting meaningful worship fostering community connections and providing a safe and accessible space for parishioners and members of the wider community. Through worship services volunteer ministries and community partnerships the Church of the Ascension strives to live out its mission of faith service and SummaryThe Office Administrator provides part-time administrative support to the Parish to ensure the efficient coordination of worship preparation communications office administration and facility under the direction of the Parish Priest and Wardens the Office Administrator supports internal parish operations and serves as a primary point of contact for parishioners volunteers and members of the public including individuals and organizations seeking to rent parish Served:Parish clergy wardens volunteers parishioners renters suppliers tradespeople and members of the wider & Responsibilities1. Worship Preparation and Volunteer CoordinationProduce materials for Sunday and other worship services in coordination with the Parish Priest Music Director and PowerPoint presentations and print worship materials including readings and service in preparing and maintaining volunteer rosters for worship services using an electronic roster collaboratively with clergy and volunteers to ensure adequate volunteer coverage for worship ministries.2. Communications and Parish InformationSupport parish communications by updating the parish website with announcements service information and sermon parish social media platforms (e.g. Facebook) with regular and distribute weekly parish church office email accounts responding to or forwarding inquiries as and distribute incoming postal incoming phone calls and monitor voicemail responding directly or forwarding messages as required.3. Facility Rentals and External CoordinationServe as the primary point of contact for church facility rental inquiries with support from Parish availability and suitability of requested maintain and track rental agreements and renter access to the building including security and facility with renters and parish leadership to ensure smooth coordination of facility use.4. Office Administration and Records ManagementSupport the preparation of Vestry reports and related parish filing systems (physical and electronic) ensuring documents are organized and and maintain adequate supplies for worship office operations and building Parish IT volunteers in maintaining email distribution lists access permissions and related additional administrative tasks as required to support parish & QualificationsExcellent interpersonal and communication organizational skills and attention to with Microsoft Office applications and familiarity with Google Workspace to work independently with minimal to manage multiple tasks and maintain organized reliability and discretion when handling confidential to communicate in French both verbally and in writing is considered an supporting church or not-for-profit operations is an managing websites newsletters or social media platforms is an ConditionsWork schedule is flexible but must be coordinated with the Parish Priest to support operational is performed primarily in an office may be occasions when the Office Administrator is working alone in the church -Time 10 hours per weekRate of Pay: $25.00 per hour
Required Experience:
Unclear Seniority
Key Skills
About Company
Learn who we are as Anglicans in Canada and explore resources that support faithful living, community life and ministry.
