Executive Assistant
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Job Location:
Scottsdale, AZ - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
The Executive Assistant is responsible for providing personalized administrative support to the executive and executive team in a professional and timely manner. The incumbent must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition impeccable organizational skills and prior experience in an assistant role.
Executive Assistant Job Responsibilities:
- Conserves executives time by reading researching and routing correspondence; drafting letters emails and documents; collecting and analyzing information; and initiating telecommunications.
- Maintains executives appointment schedule by planning and scheduling meetings conferences teleconferences and travel.
- Welcomes guests and customers by greeting them in person or on the telephone and answering or directing inquiries.
- Prepares reports by collecting and analyzing information.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff and following up on results.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops reviewing professional publications establishing personal networks and participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
- Book and execute travel and housing accommodations as needed.
- Other duties as assigned
Executive Assistant Skills and Qualifications:
- Written and verbal communication skills
- Reporting skills
- Supply management
- Scheduling
- Travel and logistics coordination
- Computer software skills including Microsoft Office
- Organization skills
- Time management skills
- Presentation skills
- Office equipment maintenance
- Travel logistics
Education and Experience Requirements:
- Bachelors degree preferred but not required
- Three to five years of administrative experience
- Three to five years of executive assistant experience
- Experience managing multiple calendars
- Experience booking travel and housing
Required Experience:
IC
Key Skills
About Company
Tribal Health transforms Native healthcare by bringing clinical expertise and culturally sensitive care to every engagement.
