Summer School Office Assistant

THIS TEMPORARY POSITION WILL BE HIRED BY THE PIERCE COUNTY SKILLS CENTER NOT THE BETHEL SCHOOL DISTRICT.
THIS POSITION IS FOR SUMMER SCHOOL ONLY.

Working Hours: 7:00am-4:00pm (Hours will vary based on need)

Position duration: April 13 2026-July 31 2026(Actual work days/hours may vary based on need)

PAY FOR THIS POSITION: $25.51 per hour

GENERAL SUMMARY

This positions responsibilities are to provide a variety of office support to the PCSC Summer School program including: receptionist activities summer school registrationrecord tracking providing customer service operating a computer and a variety of other support functions.

ESSENTIAL FUNCTIONS
Depending upon the individual assignment the Summer School Office Assistant - PCSC may perform all or a combination of the following:

1. Answers the telephone and greets office visitors; provides program information and advice to staff members parents and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers staff supervisors parents and the community. Provides a positive service-oriented working relationship with all communication.

2. Serves as summer school registrar. Operates a computer and a variety of software packages such as Synergy Microsoft Word and Microsoft Excel. Provides a variety of routine and custom reports as requested.

3. Maintains current knowledge of program rules regulations laws and procedures; processes a variety of materials for program compliance.

4. Tracks a variety of projects and deadlines; coordinates with others to meet summer school deadlines.

5. Provides a variety of clerical support such as data entry;composes correspondence as appropriate; creates and maintains files;performs a wide variety of office support.

6. May receive open date stamp and route incoming mail; may screen mail and take action on appropriate items.

7. Models appropriate and cooperative behavior including protecting confidential information consistent with district ethical guidelines.

OTHER FUNCTIONS
8. Performs related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS
Reports to assigned administrator; may receive direction from multiple program personnel.

MENTAL DEMANDS
Required to adapt to shifting priorities; and to frequently re-channel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals.

PHYSICAL DEMANDS
Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites.

MINIMUM QUALIFICATIONS

Education and Experience
Experience with school database software (Synergy) preferred. Education training skills and experience necessary to carry out the assignment involving maintaining detailed records and customer service.

Required Knowledge Skills and Abilities
Ability to communicate effectively both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Ability to create and maintain spreadsheets. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs including database and spreadsheet applications. Skill in correct grammar spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence reports graphs and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people.

Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation abuse injury or neglect of a minor. Some positions may require valid Washington state drivers license to travel between school sites and a good driving record.

UNIT AFFILIATION
Non Union Position

WAGES AND BENEFITS
Click hereto access details on the following:

Salaries/Wages - $25.51/hour
Insurance
Retirement Plans
Paid Time Off or Vacation
Paid Holidays
Other Compensation

Non-Discrimination Policy
Bethel School District does not discriminate in any programs or activities on the basis of sex race ethnicity color religion creed national origin sexual orientation gender identity gender expression homelessness immigration or citizenship status disability neurodivergence the use of a trained dog guide or service animal age and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator Debbie Carlman 253.800.2019; Title IX Coordinator Mel Boyd 253.800.2029; and 504 Coordinator Melissa Munson-Merritt 253.800.2301. All individuals may be reached at this address: 516 176th Street East Spanaway WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures and how to report a concern or complaint: .

Application Procedure:
Apply online