Manager, Lead Executive Assistant

What makes us us

Join some of the most innovative thinkers in FinTech as we lead the evolution of financial technology. If you are an innovative curious collaborative person who embraces challenges and wants to grow learn and pursue outcomes with our prestigious financial clients say Hello to SimCorp! At its foundation SimCorp is guided by our values caring customer success-driven collaborative curious and courageous. Our people-centered organization focuses on skills development relationship building and client success. We take pride in cultivating an environment where all team members can grow feel heard valued and empowered. If you like whatweresaying keep reading!

Why this role is important to us

The Lead Executive Assistant provides highimpact strategic operational and administrative support to C-level senior executives within the organisation. Operating with a high degree of autonomy judgement and discretion this role ensures the smooth functioning of executive priorities and organisational workflows.

In addition to supporting C-level senior leaders directly the Lead EA serves as a manager offering daytoday leadership coaching and operational oversight to a small team of administrative professionals (typically 12 FTE). This role sets the standard for high-quality administrative operations and acts as a key enabler of executive and organisational effectiveness.

What you willbe responsible for

Executive Support

• Provide proactive highlevel executive support including complex calendar management inbox triage scheduling prioritisation and travel coordination.

• Anticipate needs and strategically manage competing priorities to protect executive focus and enhance productivity.

• Prepare coordinate and review briefing documents presentations and meeting materials.

• Act as a trusted liaison between the executive and internal/external stakeholders ensuring clear communication and followthrough.

• Drive preparation and logistics for leadership meetings offsites and strategic planning sessions.

• Manage sensitive information with utmost confidentiality and professionalism.

Operational Excellence

• Streamline and optimise administrative processes to enhance efficiency across the executive office.

• Support budget tracking procurement and expense management.

• Lead special projects and operational initiatives on behalf of the executive; coordinate crossfunctional efforts where required.

• Support executives rhythm of business ensuring deadlines key deliverables and governance processes are consistently met.

People Leadership (12 Direct Reports)

• Provide daytoday management coaching and professional development for a small team of administrative professionals.

• Set clear expectations establish best practices and model high standards of performance.

• Oversee workload allocation across the team to ensure balanced capacity and optimal service delivery.

• Conduct performance conversations and partner with People teams on talent development and career growth.

• Cultivate a collaborative inclusive and consistently performing team culture.

Stakeholder Management

• Build trusted relationships with internal leaders at all levels cross-functional partners and external stakeholders to support executive priorities.

• Serve as a knowledgeable point of contact for information flow into and out of the executive office.

• Influence and coordinate across teams to drive alignment and progress on shared goals.

What we value

• Extensive experience as an Executive Assistant or Senior Administrator supporting Csuite or senior executives in complex evolving environments with solid judgment and a commitment to confidentiality.

• Demonstrated ability to triage and sequence competing demands across multiple stakeholders and time zones.

• Strong relationship building capable of persuading and aligning senior stakeholders without formal authority.

• Effective written and verbal communication adept at crafting briefs decks and executive narratives.

• Navigates ambiguity anticipates issues and makes impactful decisions managing priorities without direct supervision.

• Experience managing or coaching administrative professionals sets expectations gives feedback and develops capability.

• Advanced proficiency with Microsoft 365 (Outlook Teams PowerPoint Excel SharePoint).

• Solid organisation coordination and project execution skills.

• Experience in matrixed or global organisations.

Scope & Impact

Geographic scope: Supports executive operations globally.

Budget Responsibility: Manages and monitors executive office expenses and operational budget elements ensures compliance with governance standards typical of management level oversight.

Decision Making Authority: Makes independent operational decisions affecting the executives priorities and workflow exercises judgement aligned to a senior specialist and entry level managerial role.

Organisational Impact: Improves executive effectiveness and streamlines workflow efficiency sets standards and processes that influence multiple teams or functions.

Stakeholder Influence: Represents the executive office with authority persuades senior leaders partners and cross functional teams to ensure alignment and progress on priorities.

Next steps

Please send us your application in English via our career site as soon as possible we process incoming applications continually. To make sure you receive our emails please check your junk/spam folder and add SimCorp to the safe list of your e-mail contacts.

Please note: Only applications sent through our system will be processed.

At SimCorp we recognize that bias can unintentionally occur in the recruitment process. To uphold fairness and equal opportunities for all applicants we kindly ask you to exclude personal data such as photo age or any non-professional information from your application. Thank you for aiding us in our endeavor to mitigate biases in our recruitment process.

If you would like to know more about the job please contact Alina Wiejak Senior Talent

Who we are

For over 50 years we have worked closely with investment and asset managers to become the worlds leading provider of integrated investment management solutions. We are 3800 colleagues with a broad range of nationalitieseducations professional experiences ages and backgrounds.

SimCorp is an independent subsidiary of the Deutsche Börse Group. Following the recent merger with Axioma weleveragethe combined strength of our brands to provide an industry-leading full front-to-back offering for our clients. SimCorp is anequal-opportunityemployer. We are committed to building a culture where diverse perspectives andexpertiseare integrated into our everyday work. We believe in the continual growth and development of our employees so that we can provide best-in-class solutions to our clients.

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