Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Position Overview:
Under thedirectionofseniorleadership theExecutiveAssistantprovidescomprehensiveadministrative and organizational supporttoleadershipwithinResearch & Development. Thisroleincludesmanagingcomplexcalendarscoordinatingmeetingsand events andhandlingdomesticand internationaltravelarrangements. The Executive Assistantensuresmeetingreadinessmanagesindividualexpensereporting andsupportsspecialprojectsasneeded. Thepositionrequiresinteractionwitha diversegroupofinternalstakeholdersacrossalllevelsandlocationsaswellasexternalpartnersandvisitorswhilemaintainingprofessionalismandconfidentialityat alltimes.
Reporting Relationships:
Admin Team Lead based in Australia.
Responsibilities:
1. Administrative Support
Provide diversified administrative support to senior leaders and their teams including word processing phone coverage filing mailings and document management.
Organize and maintain confidential and time-sensitive materials and files.
Calendar & Meeting Management
Manage calendars and schedule appointments for executives and leadership team members.
Ensure meeting materials are prepared and assist in tracking priorities and deliverables.
2. Event & Project Coordination
Plan and manage special projects and events including global meetings and project-related sessions.
o Arrange facilities catering invitations and travel for internal and external participants.
o Prepare visual presentations and meeting materials as needed.
3. Travel & Expense Coordination
Coordinate domestic and international travel arrangements and compile itineraries.
Prepare documents for travel-related meetings and process expense reports accurately and promptly.
Reconcile corporate credit card accounts for assigned leaders
4. Budget & Compliance
Monitor standard expenditures to ensure activities remain within established budgets.
Manage implementation of legal contracts and agreements ensuring proper signatures and maintaining organized files.
5. Onboarding & Collaboration
Support onboarding new hires and collaborate with other administrative professionals to ensure consistent experience.
Serve as a liaison with internal and external stakeholders globally representing the department professionally and maintaining confidentiality
6. Other Duties
Perform other related duties as assigned.
Qualifications:
- Education: Bachelorsdegree
- Experience: 3-5years administrative supportexperiencepreferablyinwithinpharmaceuticalindustry
- Competencies:
- Technical Proficiency:Advanced skills in Microsoft Office Suite Adobe Acrobat and enterprise systems such as Ariba SAP and Concur; ability to quickly learn and adapt tonew technologies.
- Trusted Partner:Demonstratedability tomaintainconfidentiality and exercise discretion in all aspects of work.
- Flexibility:Willingness to adjust working hours to accommodate multiple time zones when necessary.
- Learning Agility:Proven ability to learn quickly and adapt to changing priorities and processes.
- Emotional Intelligence:Strong interpersonal skills with the ability to navigate complex relationships andmaintainprofessionalism.
- Executive Support Expertise:Skilled in providing efficient high-qualityassistanceto senior leaders.
- Professionalism & Urgency:Maintainsa polished demeanor and responds promptly to time-sensitive requests;demonstratesstrong ethical standards.
- Self-Directed & Accountable:Proactive dependable and responsible for delivering results independently.
- Communication Excellence:Fluent English communication skills both written and spoken with the ability to convey information clearly and succinctly.
- Deadline-Driven:Strong ability toanticipatechallenges and proactively manage priorities for senior executives.
- Problem-Solving & Organization:Demonstratedstrength in critical thinking time management and organizational skills.
- Multitasking Ability:Skilled at balancing and prioritizing multiple high-impact tasks simultaneously.
- Tact & Diplomacy:Exercises sound judgment and professionalism when interacting with all levels of management and external stakeholders.
Different qualifications or responsibilities may apply based on local legal and/or educational requirements. Refer to local job documentation where applicable.
About CSL Behring
CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients needs by using the latest technologies we discover develop and deliver innovative therapies for people living with conditions in the immunology hematology cardiovascular and metabolic respiratory and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation recombinant protein technology and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
CSL Behring operates one of the worlds largest plasma collection networks CSL Plasma. Our parent company CSL headquartered in Melbourne Australia employs 32000 people and delivers its lifesaving therapies to people in more than 100 countries.
To learn more about CSL CSL Behring CSL Seqirus and CSL Vifor visit and CSL Plasma at Benefits
For more information on CSL benefits visit How CSL Supports Your Well-being CSL.
You Belong at CSL
At CSL Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy we are able to better understand and connect with our patients and donors foster strong relationships with our stakeholders and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process please visit Experience:
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