Executive Assistant

Newport Beach, CA - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

The Executive Assistant to the Provost/Chief Academic Officer National Dean of VN/PN and National Dean of BSN/MEPN Programs provides high-level administrative support to senior leadership ensuring efficient management of schedules communications and strategic initiatives. This role serves as a trusted partner enabling executives to focus on organizational growth and decision-making.

Job responsibilities:

Handle sensitive information with professionalism and confidentiality.
Manage complex calendars travel arrangements and meeting logistics for executives
Formulate high-level correspondence reports presentations and confidential documents including editing proofreading and assisting with oral communication preparation.
Prepare C- Suite level presentations and formal reports for meetings.
Compile data thorough research analysis of topics creating reports and developing insightful poignant leadership ready presentation.
Generate reports; prepare and submit a variety of weekly monthly quarterly and annual reports.
Facilitate and coordinate meetings when needed track action items follow up on action items and prepare and distribute detailed agendas.
Contact Management: answer/return phone calls and emails on behalf of executives.
Expense report preparation process credit card expenses and receipts; manage purchasing and invoices for Corporate Academics
Anticipate the leaders needs and proactively solve problems making decisions independently
Coordinate requests involving multiple departments.
Independently manage prioritize and respond to the National Deans emails ensuring timely communication and appropriate follow-up consistent with the Deans direction and priorities
Support academic projects by managing documentation tracking milestones progress and follow-up with project team stakeholders.
Event management from initial planning and budgeting through execution and evaluation; coordinate venues vendors materials and communications to deliver professional well-organized departmental and corporate events.
Maintain project library and records.
Other duties as assigned.

Qualifications :

Associate Degree with 5-years related experience.
Minimum 3 years of executive support experience to senior management and/or C-Level executives in a corporate or educational setting.
Minimum 3 years of calendar management experience and a minimum of 1 year of travel management experience.
Advanced Microsoft Office Skills (Word Excel PPT Outlook) and Adobe Acrobat
Must have Attention to Detail
Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment able to remain focused and shift priorities as needed
Highly adept at computer-based resources.
Previous experience demonstrating ability to actively learn listen and take on multitude of tasks with a positive attitude.
Excellent skills in oral written interpersonal communications.
Teamwork style that emphasizes collaboration teamwork and facilitation.
Able to stay calm focused organized.
Demonstrated ability to prioritize anticipate and stay proactive.
Caring and positive attitude.

Additional Information :

We Offer:

Medical Dental and Vision starting the 1st of the month following 30 days of employment
2 Weeks starting Vacation per year. Increasing based on years of service with company
12 paid Holidays and 2 Floating Holiday
401K with a Company Match
Company Paid Life Insurance at 1xs your annual salary
Leadership development and training for career advancement
Tuition assistance and Forgiveness for you and your family up to 100% depending on program

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

Job responsibilities:

Handle sensitive information with professionalism and confidentiality.
Manage complex calendars travel arrangements and meeting logistics for executives
Formulate high-level correspondence reports presentations and confidential documents including editing proofreading and assisting with oral communication preparation.
Prepare C- Suite level presentations and formal reports for meetings.
Compile data thorough research analysis of topics creating reports and developing insightful poignant leadership ready presentation.
Generate reports; prepare and submit a variety of weekly monthly quarterly and annual reports.
Facilitate and coordinate meetings when needed track action items follow up on action items and prepare and distribute detailed agendas.
Contact Management: answer/return phone calls and emails on behalf of executives.
Expense report preparation process credit card expenses and receipts; manage purchasing and invoices for Corporate Academics
Anticipate the leaders needs and proactively solve problems making decisions independently
Coordinate requests involving multiple departments.
Independently manage prioritize and respond to the National Deans emails ensuring timely communication and appropriate follow-up consistent with the Deans direction and priorities
Support academic projects by managing documentation tracking milestones progress and follow-up with project team stakeholders.
Event management from initial planning and budgeting through execution and evaluation; coordinate venues vendors materials and communications to deliver professional well-organized departmental and corporate events.
Maintain project library and records.
Other duties as assigned.

Qualifications :

Associate Degree with 5-years related experience.
Minimum 3 years of executive support experience to senior management and/or C-Level executives in a corporate or educational setting.
Minimum 3 years of calendar management experience and a minimum of 1 year of travel management experience.
Advanced Microsoft Office Skills (Word Excel PPT Outlook) and Adobe Acrobat
Must have Attention to Detail
Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment able to remain focused and shift priorities as needed
Highly adept at computer-based resources.
Previous experience demonstrating ability to actively learn listen and take on multitude of tasks with a positive attitude.
Excellent skills in oral written interpersonal communications.
Teamwork style that emphasizes collaboration teamwork and facilitation.
Able to stay calm focused organized.
Demonstrated ability to prioritize anticipate and stay proactive.
Caring and positive attitude.

Additional Information :

We Offer:

Medical Dental and Vision starting the 1st of the month following 30 days of employment
2 Weeks starting Vacation per year. Increasing based on years of service with company
12 paid Holidays and 2 Floating Holiday
401K with a Company Match
Company Paid Life Insurance at 1xs your annual salary
Leadership development and training for career advancement
Tuition assistance and Forgiveness for you and your family up to 100% depending on program

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Full-time

Key Skills

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About Company

Unitek Learning

As a leading healthcare education organization, Unitek Learnings family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career ... View more

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