Summer School- Elementary Administrative Assistant
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Job Location:
Bedford, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Summer School- Elementary Administrative Assistant
Reports To:Building Principal
Location:Lincoln Elementary School
Positions Available:1
The need for teachers and staff will depend on the enrollment of studenets. Student counts will not be final until mid-May.
Pay will be existing hourly rate of the administrative assistant; contracted time will be from 7:30 a.m.-12:30 p.m. Monday-Friday from June 1-18 2026
This position is open to internal candidates only.
SUMMARY DESCRIPTION
The individual in this highly-visible position must be proficient in general office; duties associated with a school office. Assist students parents staff and principal by maintaining the school office and coordinating efforts to meet their needs.
JOB RESPONSIBILITIES
Greet visitors to the building determining the nature of their business issuing a visitor pass if appropriate and assisting them in getting to the correct room or referring them to the appropriate faculty member.
Answer incoming calls and handle in a professional manner; providing routine information concerning schedules upcoming events policies and procedures; taking messages and forwarding calls to the appropriate person.
Experience working in a professional office setting.
Strong computer skills with proficiency in Microsoft Office specifically Microsoft Excel.
Able to operate a personal computer laptop computer peripheral computer equipment photocopier fax machine and other office equipment with a high degree of skill.
Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
Self-starter; able to work independently.
Strong telephone and interpersonal communication skills.
Arranges appointments for the principal and other school staff.
Prepares and maintains an adequate filing system.
Counts and distributes materials to be sent home with students.
Assists in administering first-aid when necessary.
Will assist with student medication and work closely with the school nurse/health aide.
Transportation; communication/collaboration via two-way radio responsibly.
Answer phones receive messages and respond to inquiries by staff students and parents.
Ability to establish and maintain effective working relationships with students peers parents and community and ability to speak clearly and concisely in written or oral communication.
Serve as contact for parents accuiring student online help/needs.
Update student information in PowerSchool as needed.
Compile and coordinate Honor Day participants programs and awardees.
Assist in the collection and receiving of money for textbooks and field trips as needed.
Ability to lift 40 lbs. to shoulder height occasionally.
File and sort paperwork.
Troubleshooting copier jams and order supplies.
Time Clock Plus steps completed for support staff; missed punches time verified clarification resolved approved applied.
SmartFind Express steps for certified staff; monitor regular requests prearranged requests verify weekly.
Maintain an accurate record of faculty and non-teaching personnel absences and leaves utilization of substitute teachers and prepare required reports for the central office at the end of the pay period.
Verify criminal background checks for volunteers.
Input data for recordkeeping in multiple software systems.
Type and/or draft letters of correspondence.
Prepare student withdraw forms assure that exit interviews are completed. Aide in the recovery of Chromebook/Materials.
Maintain and order supplies; organize storage areas.
Receive sort and distribute incoming mail & special deliveries; verifying packing lists.
Maintain confidentiality
Attend meetings and training as directed.
Present and communicate in a professional manner.
Other duties as assigned by the supervisor.
QUALIFICATIONS & SKILLS REQUIRED
Requirements
Valid drivers license.
High School diploma or equivalent.
Good attendance record.
Effective communication skills.
Required Experience:
Junior IC
