Executive Assistant, AWS Global Public Policy
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Job Location:
Seattle, OR - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
The AWS Global Public Policy (GPP) organization is seeking an experienced driven and detail-oriented Executive Assistant with a proven track record of high performance under pressure.
In this role you will initially provide temporary support to the Global Public Policy Front Office/Headquarters in Seattle WA transitioning to support one or more members of the GPP Leadership team upon the return of a current Front Office/HQ team member. You may also serve as a backup during EA absences across the organization and assist with broader Front Office/HQ operations. This position reports directly to the Front Office/HQ Program Manager during the coverage period.
You will be a candidate that thrives in a fast-paced dynamic environment and can manage high volumes of complex tasks with minimal guidance. Success in this role requires a bias for action strong communication skills at all levels exceptional organization and the highest standards of integrity and discretion when handling confidential information. As the first point of contact for a global team engaging with headquarters you will serve as a trusted resource and ambassador embodying professionalism and soft diplomacy.
This role requires five (5) days a week in office.
Key job responsibilities
In this role you will:
- Partner with the Front Office/HQ Program Manager anticipate the orgs needs and preferences and independently resolve escalations without relying on the leaders direction for day-to-day decisions.
- Manage complex calendars strategically to optimize the principles time and maintain high productivity ensuring business objectives and rhythm of business needs are met.
- Coordinate domestic and international travel process expense reports and maintain organizational charts.
- Proactively plan and organize events team offsites summits and activities in partnership with leadership and the GPP Front Office/HQ Support team.
- Track key deliverables follow up on overdue items and drive completion.
- Document processes as they are learned for future reference.
- Partner with assistants across the team and company fostering collaboration in a multicultural environment.
- Demonstrate empathy critical thinking and a genuine desire to understand others.
- 5 years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- Experience in English-language communication skills both written and verbal
- Experience with executive level calendar management or experience managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel
- Experience with domestic or international travel coordination or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Knowledge of Microsoft Office including Outlook Word and Excel
- Familiarity with AI tools for research contract analysis or document review as well as best practices for Executive Assistant role.
- Experience leading process improvements
- Experience in a fast-paced high-tech company
- Experience designing processes to maximize efficiency
- Experience engaging and influencing senior executives demonstrating a strong familiarity with decision-making processes in enterprise customers
- Experience in senior level leadership support or experience handling confidential information and maintaining professionalism in dealing with senior executives
- Experience handling ambiguous or undefined challenges through strong problem solving abilities
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Experience managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel or experience in a fast-paced high-tech company
- Experience working in a fast-paced rapidly changing operations environment
- Experience working in a fast-paced and highly cross-functional organization
- Experience in working directly with government officials and regulatory bodies
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
In this role you will initially provide temporary support to the Global Public Policy Front Office/Headquarters in Seattle WA transitioning to support one or more members of the GPP Leadership team upon the return of a current Front Office/HQ team member. You may also serve as a backup during EA absences across the organization and assist with broader Front Office/HQ operations. This position reports directly to the Front Office/HQ Program Manager during the coverage period.
You will be a candidate that thrives in a fast-paced dynamic environment and can manage high volumes of complex tasks with minimal guidance. Success in this role requires a bias for action strong communication skills at all levels exceptional organization and the highest standards of integrity and discretion when handling confidential information. As the first point of contact for a global team engaging with headquarters you will serve as a trusted resource and ambassador embodying professionalism and soft diplomacy.
This role requires five (5) days a week in office.
Key job responsibilities
In this role you will:
- Partner with the Front Office/HQ Program Manager anticipate the orgs needs and preferences and independently resolve escalations without relying on the leaders direction for day-to-day decisions.
- Manage complex calendars strategically to optimize the principles time and maintain high productivity ensuring business objectives and rhythm of business needs are met.
- Coordinate domestic and international travel process expense reports and maintain organizational charts.
- Proactively plan and organize events team offsites summits and activities in partnership with leadership and the GPP Front Office/HQ Support team.
- Track key deliverables follow up on overdue items and drive completion.
- Document processes as they are learned for future reference.
- Partner with assistants across the team and company fostering collaboration in a multicultural environment.
- Demonstrate empathy critical thinking and a genuine desire to understand others.
- 5 years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- Experience in English-language communication skills both written and verbal
- Experience with executive level calendar management or experience managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel
- Experience with domestic or international travel coordination or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Knowledge of Microsoft Office including Outlook Word and Excel
- Familiarity with AI tools for research contract analysis or document review as well as best practices for Executive Assistant role.
- Experience leading process improvements
- Experience in a fast-paced high-tech company
- Experience designing processes to maximize efficiency
- Experience engaging and influencing senior executives demonstrating a strong familiarity with decision-making processes in enterprise customers
- Experience in senior level leadership support or experience handling confidential information and maintaining professionalism in dealing with senior executives
- Experience handling ambiguous or undefined challenges through strong problem solving abilities
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Experience managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel or experience in a fast-paced high-tech company
- Experience working in a fast-paced rapidly changing operations environment
- Experience working in a fast-paced and highly cross-functional organization
- Experience in working directly with government officials and regulatory bodies
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience qualifications and location. Amazon also offers comprehensive benefits including health insurance (medical dental vision prescription Basic Life & AD&D insurance and option for Supplemental life plans EAP Mental Health Support Medical Advice Line Flexible Spending Accounts Adoption and Surrogacy Reimbursement coverage) 401(k) matching paid time off and parental leave. Learn more about our benefits at VA Arlington - 74200.00 - 129800.00 USD annually
USA WA Seattle - 82700.00 - 129800.00 USD annually
Required Experience:
IC
Key Skills
- Special Events
- Blog Posts
- Account Executives
- Fact Sheets
- Press Releases
- Account Management
- Client Relationships
- SEO
- Content Marketing
- Client Meetings
- ROI
- Client Contact
- Client Service
About Company
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