Reporting to the Director of the Wellness Center the Administrative Coordinator provides high-level administrative and operational support across all departments within the Wellness Center. This role requires a seasoned administrative professional who can manage complex workflows coordinate across multiple functional areas and exercise sound judgment in a fast-paced confidential healthcare and student services environment.

The Administrative Coordinator plays a key role in supporting the efficient day-to-day operations of the Wellness Center providing administrative support across medical counseling wellness programming and accessibility services.

This is a 10-month full-time in-person non-exempt position (40 hours per week during the academic year plus 130 hours over the 13-week summer period). Standard office hours are 7:30 a.m. to 4:00 p.m. Monday through Friday; however the schedule may vary to include occasional evenings and weekends based on campus activities and special events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative support across Wellness Center departments ensuring efficient coordination of operations and workflows

• Manage complex scheduling for medical and counseling providers including appointment coordination and calendar oversight

• Oversee health records processing and data entry ensuring accuracy and compliance with applicable regulations

• Administer aspects of the departmental budget including invoice processing payment tracking and financial recordkeeping

• Coordinate and prioritize high-volume communications (phone email in-person) directing inquiries appropriately

• Maintain confidential records and sensitive information in compliance with HIPAA and FERPA regulations

• Serve as a primary point of contact for office operations including equipment supplies and facility-related needs

• Liaise with internal and external systems including electronic medical records (Medicat)

• Support data management and reporting needs for departmental assessment and operations

• Provide direct administrative support to the Director of the Wellness Center including special projects and operational initiatives

REQUIRED QUALIFICATIONS

• 5 years of progressive administrative Coordinator or office management experience required

• Demonstrated experience supporting multi-functional teams or complex office environments

• Strong proficiency with office systems scheduling platforms and data management tools

• Excellent written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders

• High level of discretion and experience handling confidential and sensitive information

• Exceptional organizational and problem-solving skills

• Proven ability to manage multiple priorities work independently and exercise sound judgment

PREFERRED QUALIFICATIONS

• Associates or Bachelors degree

• Experience in a healthcare higher education or clinical setting

• Familiarity with HIPAA regulations and handling of protected health information

ABOUT WOFFORD COLLEGE

Wofford College established in 1854 is a private liberal arts residential college located a few blocks north of downtown Spartanburg South Carolina. Wofford offers 27 major fields of study to a student body of nearly 1800 undergraduates and is nationally known for the strength of its academic program outstanding faculty and study abroad participation. Wofford is home to one of the nations 290 Phi Beta Kappa chapters. The college community supports 19 NCAA Division I athletics teams and numerous student organizations including honor societies professional organizations faith-based organizations Greek life and club sports.

SPARTANBURG SOUTH CAROLINA

Spartanburg is located in upstate South Carolina 30 miles east of Greenville South Carolina an hour from Charlotte North Carolina and three hours east of Atlanta Georgia. Historic Charleston and the South Carolina coast are three hours away and Wofford sits an hour south of the artistic culinary hub of Asheville North Carolina. Spartanburg is a growing diverse community that supports six college and university campuses along with numerous civic arts and cultural associations. It became the first city in South Carolina to join the Government Alliance on Race and Equity and in 2012 became one of five cities nationally to participate in the 10-year Wellville program a national nonprofit initiative dedicated to improving equitable well-being in U.S. cities. Spartanburg and Wofford partner on multiple community equity initiatives including the Northside Initiative which has brought together a diverse group of citizens to revitalize a neighborhood in ways that dont reproduce the harm of earlier urban renewal programs.

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