Event and Registration Assistant Seasonal

Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University Exceed Expectations. The primary purpose of this position is to assist the Registration Coordinators in in all aspects of event and conference registration specifically focusing on the Summer Citizen Program.

Hours: Monday-Friday between 8:00am-5:00pm. May include some evening and weekend hours as needed with prior notification. Weekly hours will be between 10 to 28 hours. The work schedule will be determined on a weekly basis.

***This position is a temporary summer position beginning the second week of May and ending the last week of August.***

• Assist the Registration Coordinators in all aspects of event and conference registration
• Enter registrations into database from phone calls emails facsimile and mail notifications with an emphasis on the Summer Citizen Program registration
• Process payments following the department cash handling procedures; some collection responsibilities
• Answer phone calls and respond to e-mails with an emphasis on Summer Citizen questions calls and emails
• Process registration requests from Program Coordinators
• Name badge set-up printing and preparation and attendee check-in
• Travel as needed (arranged ahead of time)
• Assist with the Summer Citizens Program and other events as needed
• Other duties as needed

Minimum Qualifications

• Ability to speak read write and understand English proficiently.
• Knowledge of basic accounting/bookkeeping practices and procedures.
• Strong working knowledge of Microsoft Word and Excel in a Windows environment and the ability to work with other divisional database systems for which training is provided.
• Strong clerical and record keeping skills.

Preferred Qualifications

• At least six months related office experience meeting planning experience group event administration or hospitality/tourism industry-related experience.
• Experience in group events program coordination and/or project management responsibilities.
• Interested in a career in conference management and the hospitality and tourism industry.
• Interested in a long-term employment and advancement opportunities with the Conference Services team for the Office of Events at Utah State University.

Knowledge Skills and Abilities

• Ability to work unsupervised when needed and to fill in for the Program Coordinator or Registration Coordinator in some instances.
• Strong organizational skills and attention to detail.
• Willingness and ability to meet deadlines in a high stress environment and handle many tasks simultaneously.
• Excellent oral written and interpersonal communication skills. High level of initiative self-motivation and a positive attitude.
• Knowledge of filing systems and information management systems.
• Ability to operate standard office equipment to include copiers telephone systems computer data systems and printers.
• Ability to maintain confidential information.
• Ability and willingness to conform to department and conference dress codes.

Along with the online application please attach:

• Resumeto be uploaded at the beginning of your application inthe CandidateProfile under Resume/CV

**Document size may not exceed 10 MB.**

The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors in an office space event space or public space are protected from weather conditions but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).

This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position including lifting up to 25 pounds walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls over 29800 students both online and in person atlocations throughout the state.Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years USU Extension has served and engaged Utahns serving every county in the state.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season.The Aggies long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in womens volleyball three consecutive Mountain West tournament titles in womens soccer conference championships and a first-ever conference championship for gymnastics reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported and where diversity of thought and culture are cultivated. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 12/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025